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Executive & Personal Assistant to Chief Executive Officer
WeGrow Digital®
Dubai, UAE
Full Time
Mid
1 months ago
Calendar ManagementTravel PlanningGoogle WorkspaceSlackNotionSpreadsheets
Free
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Calendar ManagementTravel PlanningGoogle Workspace
About the Role
WeGrow Digital is seeking a highly organized, proactive, and reliable Executive & Personal Assistant to support the CEO. The role involves managing calendars, travel, personal errands, and administrative tasks to help the founder operate efficiently.
Key Skills for This Role
Calendar ManagementTravel PlanningGoogle WorkspaceSlackNotionSpreadsheets
Responsibilities
- Manage calendar, appointments and scheduling
- Organize travel, flights, hotels and itineraries
- Book restaurants, activities and personal appointments
- Coordinate household services and local providers
- Handle personal errands and administrative tasks
- Manage reminders for important dates, renewals and commitments
- Organize documents, files and records
- Coordinate payments, invoices and recurring expenses
- Follow up with service providers, accountants, banks and external partners
- Assist with basic business administration
- Manage and coordinate meetings
- Prepare simple summaries, notes and follow ups
Requirements
- Fluent English (written and spoken)
- Based in Dubai
- Previous experience as a Personal Assistant, Executive Assistant, Office Manager or similar role
- Strong organizational skills and attention to detail
- Highly proactive and resourceful
- Comfortable handling confidential information
- Strong communication skills
- Comfortable using Google Workspace, Slack, Notion and spreadsheets
- Comfortable using AI tools such as ChatGPT
Full Job Posting
Role Overview
- I'm looking for a highly organized, proactive and reliable Executive & Personal Assistant to help manage both personal and administrative responsibilities.
- This role is ideal for someone who enjoys bringing structure, staying organized, solving problems, and helping busy entrepreneurs operate more efficiently.
- The goal is simple: help remove day to day distractions so I can focus on high value work and strategic priorities.
Responsibilities
- Manage calendar, appointments and scheduling
- Organize travel, flights, hotels and itineraries
- Book restaurants, activities and personal appointments
- Coordinate household services and local providers
- Handle personal errands and administrative tasks
- Manage reminders for important dates, renewals and commitments
- Organize documents, files and records
- Coordinate payments, invoices and recurring expenses
- Follow up with service providers, accountants, banks and external partners
- Assist with basic business administration
- Manage and coordinate meetings
- Prepare simple summaries, notes and follow ups
Requirements
- Fluent English (written and spoken)
- Based in Dubai
- UAE visa already in place is a plus, but visa sponsorship can be provided for the right candidate
- Previous experience as a Personal Assistant, Executive Assistant, Office Manager or similar role
- Strong organizational skills and attention to detail
- Highly proactive and resourceful
- Comfortable handling confidential information
- Strong communication skills
- Comfortable using Google Workspace, Slack, Notion and spreadsheets
- Comfortable using AI tools such as ChatGPT to improve productivity and efficiency
Bonus Points
- French speaker
- Experience supporting founders, entrepreneurs or executives
- Experience in startups, e commerce or online businesses
- Familiarity with invoices, payments and administrative processes
What Success Looks Like
- Personal and administrative tasks are handled efficiently
- Important deadlines and appointments are never missed
- Communication is organized and streamlined
- Problems are solved proactively
- The founder gains significant time and mental bandwidth
Compensation
- Competitive compensation package based on experience and capabilities.
How to Apply
- Please send your resume, a short Loom video (2–3 minutes) introducing yourself, why you believe you would be a great fit, a brief overview of your previous experience supporting founders/executives/entrepreneurs, and expected salary to alexandreelfilalipro@gmail.com.
- Applications that do not include the requested Loom video will not be reviewed.
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