talentnest

Executive Personal Assistant

Elite Wealth Mgmt

Richmond, CAN

Full-time

Mid · 3+ years experience

Onsite

CAD 63000-73000 yearly / year

Discovered 3 weeks ago

Microsoft Office

Free

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Key skills for this role

Microsoft Office

Provide a full spectrum of secretarial, administrative support, and personal assistance to President, including preparing agendas and taking meeting minutes, handling legal and other entities’ correspondence, proper documents filing, insurance renewal, and property-related issues.
Serve as a key contact point between President and internal/external parties.
Manage and maintain President’s schedules and calendar, including meetings, appointments, and travel itineraries, to maximize the benefits to the President and all relevant parties.
Ensure timely delivery and order lunch for President as required.
Handle local daily bookings for President, such as restaurant reservations, beauty appointments, doctor appointments for family members, staycations, and other activities.
Coordinate travel logistics for President including booking flights, hotels, transportation, restaurants and other activities.
Organize and coordinate internal events, such as staff appreciation events, retreats, Christmas parties, etc.
Manage timelines and provide weekly report for the progress of all tasks assigned to different departments or individual staff to ensure everything runs smoothly.
Accompany President on business trips as requested, providing on-site support and coordination.
Carry out o ther ad-hoc duties as required.

Bachelor Degree in Business Administration or equivalent
At least 3 years of relevant working experience
Fluency in English and Cantonese
Proficiency in Microsoft Office application, including Words, Excel, PowerPoint and Teams
Strong interpersonal and communication skills
Strong sense of responsibility, mature personality with a high level of integrity, confidentiality and discretion
Ability to work and be highly organized under pressure, able to prioritize and handle multiple tasks

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