Executive Personal Assistant
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Key skills for this role
Role Overview
The role provides dedicated personal and executive support to the Owner and CEO.
The assistant supports business and private matters across a diversified group operating in consulting, fashion, retail, logistics, investments, and other businesses.
The position requires independent judgment, anticipation of needs, resourcefulness, and comfort working across multiple business areas.
Key Skills for This Role
Full Job Posting
Role Overview
The role provides dedicated personal and executive support to the Owner and CEO.
The assistant supports business and private matters across a diversified group operating in consulting, fashion, retail, logistics, investments, and other businesses.
The position requires independent judgment, anticipation of needs, resourcefulness, and comfort working across multiple business areas.
Location and Employment
- The role is based in Dubai, UAE.
- The position is office-based with flexibility and is full time.
Executive Support
- Manage a complex calendar across group companies and resolve scheduling conflicts.
- Coordinate meetings, board calls, and investor sessions, including agendas, materials, minutes, and follow-up actions.
- Screen and prioritize correspondence, calls, and requests as a trusted gatekeeper.
- Prepare polished presentations, reports, and briefing documents.
- Liaise with senior leadership across portfolio companies.
- Coordinate cross-company projects and track deliverables.
- Conduct research and compile summaries for decision-making.
Travel and Logistics
- Arrange complex domestic and international travel for business and personal trips.
- Coordinate flights, accommodation, visas, and ground transportation.
- Anticipate travel needs and resolve itinerary changes and disruptions.
Personal and Lifestyle Support
- Manage personal appointments, errands, and day-to-day lifestyle matters discreetly.
- Coordinate personal and family schedules, occasions, and events.
- Liaise with vendors, suppliers, and contractors on personal matters.
- Track and reconcile personal expenses, invoices, and payments.
Administration and Organization
- Maintain confidential files, records, and documentation.
- Manage expenses and budgets relating to the Owner and CEO's office.
- Plan and coordinate corporate and personal events.
- Own ad hoc projects and complete them without close supervision.
Candidate Requirements
- Proven PA or EA experience supporting a senior executive, business owner, or family office is required.
- Experience in a multi-company or group structure is ideal.
- Strong organization, multitasking, and priority-management skills are required.
- Excellent written and verbal English is required; additional languages are advantageous.
- Strong knowledge of MS Office and presentation tools is required.
- The candidate should be comfortable using AI platforms such as ChatGPT, Claude, or Copilot.
- Familiarity with Notion, Asana, Trello, or similar productivity tools is required.
- Discretion, integrity, flexibility, and willingness to be reachable outside standard hours are required.
- The candidate must be based in Dubai and able to work from the office.
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