Executive Operations Assistant (Part-Time to Start)
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Role Overview
We’re looking for a highly organized, detail‑driven **Executive Operations Assistant** to support the COO with day‑to‑day operational and administrative tasks.
This role requires strong technical skills, confidentiality, and the ability to manage multiple priorities with accuracy and efficiency.
This position will start **part‑time**, with the opportunity to grow into a **full‑time** role as our operational needs expand.
Full Job Posting
Location:** Burnaby, BC
Schedule: Part‑time (with potential to transition to full‑time)
Compensation: $34–$40/hr depending on experience
About The Role
We’re looking for a highly organized, detail‑driven Executive Operations Assistant to support the COO with day‑to‑day operational and administrative tasks.
This role requires strong technical skills, confidentiality, and the ability to manage multiple priorities with accuracy and efficiency.
This position will start part‑time, with the opportunity to grow into a full‑time role as our operational needs expand.
Key Responsibilities
- Payroll support including finalizing hours, reviewing timesheets, and preparing payroll inputs
- Confidential HR support including handling compensation data and sensitive employee information
- Travel coordination for domestic and international trips
- Document management including filing, organization, and maintaining digital systems
- Managing and updating cloud‑based platforms such as OneDrive, Connecteam, QBO, and Excel
- Preparing reports, spreadsheets, and operational documents with high accuracy
- Supporting the COO with day‑to‑day administrative tasks and operational follow‑ups
- Maintaining confidentiality and professionalism at all times
Required Skills & Qualifications
- Strong proficiency in Excel (SUMIFS, VLOOKUP, pivot tables, data accuracy)
- Experience with cloud systems (OneDrive, Connecteam, and QBO)
- Excellent attention to detail and data entry accuracy
- Ability to handle confidential information with discretion
- Strong organizational and time‑management skills
- Comfortable working directly with executive leadership
- Ability to manage multiple tasks and deadlines
- Clear communication skills, both written and verbal
Preferred Qualifications
- Experience in construction, operations, or administrative support roles
- Familiarity with payroll processes or HR administration
- Experience supporting a senior leader or executive
What We Offer
- Opportunity to transition into a full‑time role
- Supportive leadership and a collaborative work environment
- Growth in operational, administrative, and executive support skills
How To Apply
Please submit your resume and a brief introduction outlining your experience with operations, payroll support, and cloud‑based tools.
Pay: $34.00-$40.00 per hour
Benefits
- Casual dress
Work Location: Hybrid remote in Burnaby, BC
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