Executive Office Administration Manager

Job Summary

Schedule and Location

• The position is full time.
• The role is located at Dubai Marina, Dubai, United Arab Emirates.
• The source states that the position is not remote.

Education and Experience

• A high school diploma or GED plus 2 years of experience in administrative assistance, clerical services, or a related professional area is one qualification path.
• Alternatively, a 2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or a related major is accepted with no work experience required.

Documentation and Reporting

• Assist managers with reports and presentations.
• Assist with statistical report design and preparation.
• Attend meetings, transcribe minutes, and distribute meeting records.
• Create new files and maintain existing files.
• Maintain giveaway and donation files and assist with reservations.
• Provide administrative support to managers and departments.

Correspondence and Office Support

• Compose, produce, sign, and distribute routine correspondence.
• Answer department phones and act as a receptionist for managers and department members.
• Sort and distribute mail.

Customer Service and Operations

• Provide services that support customer satisfaction and retention.
• Manage day-to-day operations while supporting quality and service standards.
• Attend meetings and communicate with executives and peers to improve service quality.
• Handle VIP amenity requests from the General Manager and Director of Operations.

Additional Responsibilities

• Sign for managers and release items when specifically authorized.
• Communicate safety procedures and monitor related processes.
• Analyze information and evaluate results to select solutions and resolve problems.
• Attend meetings to plan, organize, prioritize, coordinate, and manage activities.
• Gather information with others to manage projects, achieve goals, and resolve problems.
• Provide timely updates to executives and peers.