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Executive Director's Secretary
iDMS
Riyadh, KSA
Full Time
Mid
Onsite
2 days ago
Executive Secretarial SupportCalendar ManagementTravel CoordinationMicrosoft OfficeArabicEnglish
Free
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Executive Secretarial SupportCalendar ManagementTravel Coordination
About the Role
iDMS seeks an Executive Secretary/Administrative Assistant to provide comprehensive administrative support to the Executive Director in Riyadh. The role involves managing schedules, communications, travel arrangements, and office tasks.
Key Skills for This Role
Executive Secretarial SupportCalendar ManagementTravel CoordinationMicrosoft OfficeArabicEnglish
Responsibilities
- Manage the Executive Director's schedule and appointments
- Organize and schedule meetings and appointments
- Coordinate travel arrangements (flight bookings, hotels, visas)
- Handle phone calls and redirect inquiries as appropriate
- Manage email and prioritize correspondence
- Welcome visitors and coordinate meetings
- Prepare and draft correspondence, reports, and presentations
- Organize and archive files and documents (paper and electronic)
- Prepare meeting minutes and follow up on decisions
- Coordinate between the Executive Director and various departments
- Follow up on directives issued by the Executive Director with relevant departments
- Communicate with external parties (clients, partners, suppliers) on behalf of the director as needed
Requirements
- Bachelor's degree in Business Administration, Executive Secretarial, or related field
- 2 5 years of experience in executive secretarial or administrative support
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills in Arabic and English
- Strong organizational and time management skills
- Ability to work under pressure and prioritize tasks
- Discretion and integrity in handling confidential information
Full Job Posting
Job Title
- Executive Secretary / Administrative Assistant to the Executive Director
Job Objective
- Provide comprehensive administrative and organizational support to the Executive Director to ensure efficient workflow, manage communications, appointments, and daily administrative tasks.
Main Tasks and Responsibilities
- Manage the Executive Director's schedule and appointments
- Organize and schedule meetings and appointments
- Coordinate travel arrangements (flight bookings, hotels, visas)
- Handle phone calls and redirect inquiries as appropriate
- Manage email and prioritize correspondence
- Welcome visitors and coordinate meetings
- Prepare and draft correspondence, reports, and presentations
- Organize and archive files and documents (paper and electronic)
- Prepare meeting minutes and follow up on decisions
- Coordinate between the Executive Director and various departments
- Follow up on directives issued by the Executive Director with relevant departments
- Communicate with external parties (clients, partners, suppliers) on behalf of the director as needed
Required Qualifications and Skills
- Bachelor's degree in Business Administration, Executive Secretarial, or related field
- 2 5 years of experience in executive secretarial or administrative support
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills in Arabic and English
- Good typing speed
- Strong organizational and time management skills
- Professional demeanor and appearance
- Ability to work under pressure and prioritize tasks
- Discretion and integrity in handling confidential information
- Excellent communication skills
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