linkedin
Executive Assistants
Aged Care Quality and Safety Commission
Hobart, UAE
Full Time
Mid
3 weeks ago
Diary ManagementAdministrative SupportCommunicationOrganisational SkillsTravel CoordinationResearch
Free
Job Fit Check
Base Career helps you apply smarter for this job.
?%
Ready to ScanKey skills for this role
Diary ManagementAdministrative SupportCommunication
About the Role
The Aged Care Quality and Safety Commission is seeking Executive Assistants to provide high-level administrative and coordination support to SES staff. The role involves diary management, meeting preparation, travel coordination, and stakeholder liaison.
Key Skills for This Role
Diary ManagementAdministrative SupportCommunicationOrganisational SkillsTravel CoordinationResearch
Responsibilities
- Act as first point of contact for the Assistant Commissioner, receiving and screening phone calls; monitoring emails
- Ensure that the Assistant Commissioner is aware of significant issues that require a timely response
- Manage the Assistant Commissioner’s diary to meet business priorities and competing deadlines
- Assist the Assistant Commissioner to prepare for meetings and appointments by providing intelligence and arranging documents
- Conduct research and draft briefings, reports and documents as required
- Develop appropriate systems, procedures and controls to enhance workflow and tasks within the Division
- Work closely with the Executive Officer and Assistant Commissioner to identify business priorities
- Anticipate, organise, schedule and coordinate all travel arrangements and accommodation for the Assistant Commissioner and team members
- Provide high level administrative support to the Assistant Commissioner and Executive Officer, including managing stakeholder requirements and room bookings
Requirements
- Demonstrated organisational skills at a high level to provide day to day administrative support to Executives
- Knowledge, or the ability to quickly acquire knowledge of the role and functions of the Commission
- Demonstrated ability to work in productive partnership to optimise performance and achieve business results
- Ability to work with broad supervision, and to identify priorities to meet competing deadlines
- Effective written communication skills, including the ability to draft various forms of documents and correspondence
- Ability to communicate with influence and work collaboratively to resolve complex issues
- Previous experience providing high level support to SES staff
- Previous experience in a government or similar administrative setting is desirable
Full Job Posting
About the Aged Care Quality and Safety Commission
- The Aged Care Quality and Safety Commission is the national regulator of Australian Government funded aged care services.
- We protect and enhance the safety, health, wellbeing, and quality of life of people receiving aged care.
- We have a variety of interesting job opportunities in capital cities around Australia.
About the Divisions
- We are recruiting across various Divisions/Branch’s that contribute to the Commission’s strategic and operational priorities.
- Divisions include Sector Capability & Regulatory Strategy, Corporate, Regulatory Operations, Complaints Commissioner Division, and Chief Clinical Advisor.
Position Duties
- Acting as the first point of contact for the Assistant Commissioner, receiving and screening phone calls; monitoring emails, using initiative and discretion to prioritise and action under limited guidance
- Ensuring that the Assistant Commissioner is aware of significant issues that require a timely response and that requests for urgent information and correspondence are actioned in their absence
- Managing the Assistant Commissioner’s diary to meet business priorities and competing deadlines
- Assisting the Assistant Commissioner to prepare for meetings and appointments by providing intelligence and arranging for the necessary documents prior to the meeting
- Conducting research and drafting briefings, reports and documents as required
- Developing appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of workflow and tasks within the Division, with an aim for continuous improvement
- Working closely with the Executive Officer and Assistant Commissioner to identify business priorities and actively support the Division’s strategic direction
- Anticipating, organising, scheduling and coordinating all travel arrangements and accommodation for the Assistant Commissioner and team members and managing supporting documentation consistent with the Commission’s policies and procedures
- Providing high level administrative support to the Assistant Commissioner and Executive Officer, including managing stakeholder requirements and expectations, room bookings and other support needed for meetings, including scribing as required
Position Eligibility Requirements (Selection Criteria)
- Demonstrated organisational skills at a high level to provide day to day administrative support to Executives
- Knowledge, or the ability to quickly acquire knowledge of the role and functions of the Commission to support business priorities
- Demonstrated ability to work in productive partnership to optimise performance and achieve business results
- Ability to work with broad supervision, and to identify priorities to meet competing deadlines.
- Effective written communication skills, including the ability to draft various forms of documents and correspondence, and concisely summarise information
- Ability to communicate with influence and work collaboratively to resolve complex issues
- Previous experience proving high level support to SES staff
- Previous experience in a government or similar administrative setting is desirable
Position Notes
- Salary offered will be between $89,135 $96,829 per annum depending on skills and experience. In addition, 15.4% superannuation will be paid.
- Only candidates who hold Australian citizenship can apply.
- Non ongoing opportunity will be offered for an irregular/intermittent term. Opportunities will be offered for varying periods up to 12 months with the option to extend to a total of 24 months.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career