Executive Assistant
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Key skills for this role
About the Role
University of Birmingham Dubai seeks an Executive Assistant to provide administrative and operational support to senior leadership. The role includes front desk operations, event coordination, procurement, and executive assistance.
Key Skills for This Role
Responsibilities
- Provide tailored administrative and operational support to senior leadership
- Handle front desk operations, welcoming guests and visitors
- Coordinate events, procure goods, and provide executive assistance
- Act as first point of contact for day to day queries, liaising with staff and external parties
- Manage correspondence, calls, and initial requests
Requirements
- Experience in administrative or executive support roles
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Proficiency in MS Office
Full Job Posting
Position Details
- University of Birmingham, Dubai campus
- Salary: Competitive
- Grade: 5
- Full time
- Duration: 3 years fixed contract (renewable at the University's discretion)
- Location: Dubai, UAE
- Closing date: 30th June 2026
Background
- University of Birmingham Dubai is an ambitious World Top 100 University with a long term strategic mission in Dubai, UAE and the wider region.
Role Summary
- The Executive Assistant will provide tailored administrative and operational support which will include providing an exceptional customer service, front desk operations, event coordination, procuring goods, and providing executive assistance.
Main Duties
- Handling a busy front desk at the main campus reception to support the smooth running of customer interaction points.
- Welcoming esteemed guests and visitors to the Executive Office.
- Answering and referring technical queries to the appropriate department.
- Act as a first point of contact when dealing with correspondence calls.
- Manage initial requests in person or over the phone dealing with general queries.
- Supporting interested applicants which may include campus tours.
- Deliver outstanding customer service and support with bookings for bespoke commercial and corporate events.
- Collating feedback to ensure a continuous improvement of service and delivery.
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