Executive Assistant - Translational Molecular Pathology

This position will work 3 days onsite and 2 days remote.

The ideal candidate will have prior experience supporting faculty along with having grant experience

• Provides comprehensive administrative support for the Department Chair, Administrator, and Faculty.
• Assesses support needs and coordinates daily arrangements for the Department Chair and, if necessary, other Departmental Leaders.
• Provides an effective problem-solving interface for internal and external personnel who contact the Department office regarding a wide variety of issues.
• Maintains and manages the Department Chair’s calendar of meetings and events.
• Exhibits strong interpersonal, decision-making, problem-solving, organizational and planning skills.
• Manifests integrity, maintenance of confidentiality, and compliance with institutional requirements.
• Demonstrates job knowledge and proficiency in transcribing, preparing, processing, maintaining, and approving all documents required for effective operation of the Department’s administrative office.
• Schedules meetings and teleconferences through use of polling of attendees, and prepares agendas and documents for distribution.
• Maintains complex confidential patient and/or general office files.
• Compiles reports using computation and formatting skills.
• Composes formal and informal correspondence.
• Formats presentations, using strong writing, word-processing, presentation, and grammatical skills.
• Maintains the Department Chair’s Curriculum Vitae, Biographical Sketch, and Other Support.
• Makes travel arrangements and prepares expense reports.
• Arranges conferences and events according to Divisional, Departmental, and institutional specifications, including booking of rooms, catering, equipment, etc., in accordance with guidelines.
• Acts as backup for other Administrative staff in maintaining daily operations of Department’s administrative office.
• Excellent typing and advanced Outlook, Word, PowerPoint, and Excel skills.
• Visually proofreads all documents for errors, formatting, design, and filing.
• Assists with preparation of and submits membership/nomination applications and letters of recommendation to State/Federal or non-profit agencies and other academic institutions.