greenhouse

Executive Assistant

Viral Nation Inc.

Toronto, CAN

Mid · 5+ years experience

Discovered 2 weeks ago

Free

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Calendar management: Scheduling appointments, meetings, and events, ensuring their calendar is organized and up-to-date.
Travel arrangements
Communication management: handling email responses, responding to or redirecting them as appropriate.
Meeting coordination: Assisting in the preparation and coordination of meetings, including scheduling, sending out meeting invites, preparing agendas, taking minutes
Independently organize and produce both in-person & virtual meetings and conferences, typically in Google
Project management: Create and/or modify high quality presentations, reports, and letters, with a high attention to detail, using Google Suite
Document prep: Drafting, proofreading, presentations
Team coordination and support: supporting the team by facilitating collaboration, resolving conflicts, providing guidance and support, and fostering a positive and productive team environment

5+ years of experience supporting multiple executive level leaders
Previous experience with various project management tactics and tools
Proven ability to successfully juggle and prioritize multiple tasks and projects simultaneously
Exceptional time management and organizational skills with acute attention to detail
Excellent verbal and written communication skills
Ability to work under pressure and manage priorities
Ability to work in a team environment, meet tight deadlines, and work on several projects simultaneously
Ability to exercise discretion and confidentiality; adept at handling sensitive documents and information
Thrive in a fast-paced, quickly changing, growth environment with an optimistic approach to work and life
Excellent verbal and written communication.
Experience using G-Suite and other applications
Strong project management skills; one who thinks ahead and anticipates needs
High attention to detail and strong organizational skills

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