Executive Assistant

What you’ll be doing

• Partner with 2–3 executives to manage complex calendars, travel, and logistics

• Triage and manage communications on behalf of your executives, ensuring timely, professional responses and appropriate prioritization

• Actively participate in key meetings across your executives’ functions taking notes, tracking action items, and driving follow-through on deliverables

• Support team-specific and cross-functional initiatives including quarterly planning, leadership meetings, and strategic company events

• Plan and execute offsites, team events, and socials that foster connection within your departments and across the company—you're a culture carrier, not just a logistics coordinator

• Work with our Sr Executive Assistant and Office and Events Administrator to provide extra support for our Toronto office when needed

• Proactively identify opportunities to streamline operations, improve workflows, and introduce new tools or systems

• Stay current on AI tools and automation to make your role (and your executives' work) as efficient as possible

What you bring to the table

• 2–4 years of EA or executive operations experience in a fast-paced tech or startup environment

• Strong communicator with excellent judgment, discretion, and emotional intelligence

• Organized and proactive — you anticipate what’s next and thrive in an evolving, high-growth setting

• Tech-savvy, comfortable with tools like Google Workspace, Slack, and AI-based productivity tools

• Collaborative, reliable, and energized by helping teams run efficiently and effectively

• First principles thinking: You don't just execute tasks — you understand the "why" behind the work and use that to make good decisions