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Executive Assistant to the Managing Director AI-Native Right Hand

Nuummite Consulting
Dubai, UAE
Full Time
Mid
Onsite
1 weeks ago
Executive SupportCalendar ManagementTravel CoordinationCommunication ManagementAI Tools (ChatGPT, Claude, Gemini)Google Workspace
Free

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Executive SupportCalendar ManagementTravel Coordination
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About the Role

  • We're looking for an exceptional Executive Assistant to become the Managing Director's AI first right hand.
  • This is not a traditional administrative role. It's a high trust, fast paced position for someone who thrives in dynamic environments.
  • You'll work side by side with the Managing Director, helping manage priorities, coordinate business operations, organize travel, drive follow ups, and use AI to improve productivity and execution.
  • This is a fully on site role that requires close collaboration during meetings, client visits, and business travel.

Key Responsibilities

  • Manage the Managing Director's calendar, inbox, meetings, priorities, and daily schedule while protecting focus time.
  • Work closely with the Managing Director during meetings, client visits, and business travel, capturing decisions and organizing action items.
  • Coordinate end to end business travel, including flights, hotels, transportation, visas, itineraries, and meeting schedules.
  • Manage communications across email, Slack, and WhatsApp by prioritizing requests and drafting professional correspondence.
  • Own follow ups across clients, partners, vendors, and internal teams, proactively tracking tasks and driving work to completion.
  • Prepare meeting briefs and supporting materials, attend meetings, capture decisions and action items, and ensure timely follow up.
  • Use AI tools such as ChatGPT, Claude, Gemini, or similar platforms to draft communications, summarize meetings, conduct research, and automate tasks.
  • Support the Managing Director across business operations, client relationships, partnerships, finance administration, and reporting.
  • Maintain CRM records, contracts, proposals, meeting notes, reports, and business documentation using Google Workspace, Microsoft Office, and CRM platforms.
  • Support invoice tracking, payment follow ups, collections, and finance administration.

Skills & Experience

  • Strong daily use of AI tools such as ChatGPT, Claude, Gemini, or Copilot.
  • Excellent execution, organization, and follow through.
  • Outstanding attention to detail.
  • Strong written and verbal communication skills.
  • Confidence managing multiple priorities simultaneously.
  • High levels of discretion, professionalism, and sound judgment.
  • Advanced proficiency with Google Workspace, Microsoft Office, CRM platforms, Slack, and productivity tools.
  • A proactive, solution oriented mindset with the ability to anticipate needs and solve problems independently.

Minimum Qualifications

  • 4–7+ years of experience as an Executive Assistant, Executive Operations professional, Chief of Staff, or similar role supporting senior executives.
  • Excellent written and spoken English.
  • Arabic is a strong advantage.
  • Advanced proficiency with Google Workspace and Microsoft Office.
  • Daily experience using AI tools such as ChatGPT, Claude, Gemini, or Copilot.
  • Willingness to relocate to Dubai and travel frequently within the UAE and Saudi Arabia.
  • Ability to obtain and maintain Saudi Arabia business visas.

Nice to Have

  • Experience supporting a Founder, CEO, Managing Director, or senior executive.
  • Experience in consulting, technology, startups, agencies, or other fast growing businesses.
  • Experience with CRM systems, finance administration, project coordination, or sales operations.
  • Experience coordinating executive travel, visas, and business logistics.
  • Experience creating dashboards, SOPs, automations, workflows, or operational systems.

What You'll Get

  • Work directly with the Managing Director and contribute to high impact business initiatives.
  • Exposure to enterprise clients and global technology partners across the UAE and Saudi Arabia.
  • An AI first environment where you'll leverage cutting edge tools every day.
  • Significant opportunities for growth into Executive Operations, Founder's Office, Business Operations, or Chief of Staff roles.
  • Competitive salary, travel coverage, and standard UAE employment benefits.

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