Executive Assistant to the Director
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Key skills for this role
Role Overview
A premier Canadian classical ballet organization is seeking an Executive Assistant to the Director.
The role supports executive leadership during organizational growth and expansion to a new facility.
The position contributes to administration, marketing, communications, events, programming, and community engagement.
Key Skills for This Role
Full Job Posting
Opportunity overview
A premier Canadian classical ballet organization is seeking an Executive Assistant to the Director.
The role supports executive leadership during organizational growth and expansion to a new facility.
The position contributes to administration, marketing, communications, events, programming, and community engagement.
Executive and administrative support
- Manage the Director’s calendar, meetings, travel arrangements, and correspondence.
- Prepare letters, reports, presentations, and professional documentation.
- Assist with budget tracking, expense management, and reporting.
- Maintain confidential records and organizational files.
- Support special projects and strategic initiatives.
Marketing and communications
- Create, schedule, and monitor social media content and campaigns.
- Capture and curate photos, videos, and stories about organizational activities and achievements.
- Assist with newsletters, website updates, promotional materials, and marketing campaigns.
- Coordinate branding and messaging with internal teams and external partners.
- Track engagement metrics and contribute to audience growth and community outreach.
Events and stakeholder coordination
- Assist with performances, events, presentations, and photoshoots.
- Coordinate logistics with vendors, partners, and internal departments.
- Support sponsor relations and stakeholder communications.
- Ensure event materials, equipment, and resources are prepared and organized.
Operations support
- Prepare meeting spaces and materials as required.
- Help streamline administrative processes and organizational workflows.
- Contribute to initiatives supporting continued organizational growth and expansion.
Qualifications
- A post-secondary degree in Business Administration, Arts Administration, Communications, Marketing, or a related field, or an equivalent combination of education and experience.
- At least 3 years of executive-level administrative support or similar experience.
- Exceptional organizational, time-management, written communication, verbal communication, discretion, and attention-to-detail skills.
- Experience with social media management, content creation, and marketing initiatives.
- Experience with website management, content management systems, and design tools is an asset.
- An interest in the arts, culture, or performing arts sector is an asset.
Position details
- The position is full time and on site in Vancouver, British Columbia.
- The salary is $65,000 per year.
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