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Executive Assistant to the CFO
St Vincent de Paul Society NSW
Lewisham, QAT
Full Time
Mid
Hybrid
4 weeks ago
Diary ManagementMeeting CoordinationMinute TakingMicrosoft Office SuiteDiligentGovernance Support
Free
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About the Role
St Vincent de Paul Society NSW is seeking an Executive Assistant to support the Chief Financial Officer / Executive Director, Enabling Services. The role provides sophisticated executive support while coordinating governance activities, Board and Committee processes, and strategic priorities.
Key Skills for This Role
Diary ManagementMeeting CoordinationMinute TakingMicrosoft Office SuiteDiligentGovernance Support
Responsibilities
- Provide high level executive support to the Chief Financial Officer / Executive Director, Enabling Services, including diary, email and travel management.
- Provide secretariat support to key governance committees, including the Audit, Risk and Finance Committee and Governance and Nominations Committee.
- Coordinate meetings, agendas, minutes and action tracking for working groups including Modern Slavery and Sustainability initiatives.
- Manage the preparation, collation and distribution of Board, Committee and leadership papers, including administration through Diligent for the Enabling Services Directorate.
- Support the coordination and follow through of executive priorities, commitments and leadership team initiatives.
- Facilitate onboarding activities for new Enabling Services Leadership Team members.
- Support procurement contract execution processes and executive expense management.
- Arrange team events, catering, travel and accommodation bookings for the broader Enabling Services team.
- Build strong relationships with Board members, Committee members, Executive Assistants and senior stakeholders across the organisation.
- Contribute to effective risk management, governance compliance and workplace health and safety practices.
Requirements
- Great people skills as an integral member of the Enabling Services Leadership Team
- Proven experience supporting senior executives, ideally at C suite level, within a complex corporate or NFP environment
- Demonstrated experience providing governance and secretariat support to Boards, Committees or senior leadership forums
- Strong understanding of governance, compliance, risk management or finance related environments
- Exceptional organisational skills with the ability to manage competing priorities and deadlines
- Advanced diary management, planning and coordination skills
- Experienced in minute taking, with the ability to capture key discussions, decisions and actions accurately
- Proficiency across Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint
- Excellent written and verbal communication skills with the ability to engage professionally with stakeholders at all levels
- Demonstrated discretion, sound judgement and the ability to manage highly confidential information
Full Job Posting
Your Role
- Join Vinnies NSW in a pivotal Executive Assistant role supporting our Chief Financial Officer who is also the Executive Director, Enabling Services.
- This is a highly trusted position at the centre of key organisational functions including Finance, Governance, Risk and Safeguarding, ICT, Legal, Procurement, Fleet, and Property.
- You'll provide sophisticated executive support while coordinating governance activities, Board and Committee processes, leadership initiatives, and strategic priorities that help ensure the Society operates effectively, responsibly and in line with its mission.
- This role is ideal for an experienced people orientated Executive Assistant who thrives in complex environments where professionalism, discretion, governance excellence and attention to detail are critical.
Your Responsibility
- Provide high level executive support to the Chief Financial Officer / Executive Director, Enabling Services, including diary, email and travel management.
- Provide secretariat support to key governance committees, including the Audit, Risk and Finance Committee and Governance and Nominations Committee.
- Coordinate meetings, agendas, minutes and action tracking for working groups including Modern Slavery and Sustainability initiatives.
- Manage the preparation, collation and distribution of Board, Committee and leadership papers, including administration through Diligent for the Enabling Services Directorate.
- Support the coordination and follow through of executive priorities, commitments and leadership team initiatives.
- Facilitate onboarding activities for new Enabling Services Leadership Team members.
- Support procurement contract execution processes and executive expense management.
- Arrange team events, catering, travel and accommodation bookings for the broader Enabling Services team.
- Build strong relationships with Board members, Committee members, Executive Assistants and senior stakeholders across the organisation.
- Contribute to effective risk management, governance compliance and workplace health and safety practices.
You Will Need
- Great people skills as an integral member of the Enabling Services Leadership Team.
- Proven experience supporting senior executives, ideally at C suite level, within a complex corporate or NFP environment.
- Demonstrated experience providing governance and secretariat support to Boards, Committees or senior leadership forums.
- Strong understanding of governance, compliance, risk management or finance related environments.
- Exceptional organisational skills with the ability to manage competing priorities and deadlines.
- Advanced diary management, planning and coordination skills.
- Experienced in minute taking, with the ability to capture key discussions, decisions and actions accurately.
- Proficiency across Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.
- Excellent written and verbal communication skills with the ability to engage professionally with stakeholders at all levels.
- Demonstrated discretion, sound judgement and the ability to manage highly confidential information.
We offer
- Supportive Team – Join a welcoming, values driven team with a strong sense of community.
- Boost Your Take Home Pay – Access up to $15,900 in tax free benefits for everyday expenses.
- Career Progression – Grow with clear pathways to leadership and internal opportunities.
- Learning & Development On demand training to support your professional growth.
- Wellbeing Support – EAP and wellness services to support your mental and physical well being.
- Flexible Work Options – Enjoy hybrid/flexible work arrangements for better work life balance.
- Inclusive Culture – Thrive in a diverse workplace with active RAP and DIAP programs.
- Leave Benefits – 5 days Sorry Business Leave, Mental Health/Wellbeing Day Off, 16 weeks of paid parental leave, plus access to cultural and study leave.
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