Executive Assistant to the CEO

Manage and maintain the CEO's calendar proactively.

Schedule meetings and appointments based on priorities and availability.

Identify and resolve scheduling conflicts.

Ensure adequate time is allocated for important meetings, reviews, approvals, and priority tasks.

Anticipate the CEO's scheduling requirements based on upcoming commitments and business priorities.

Keep the CEO informed about important upcoming meetings and schedule changes.

Monitor designated internal WhatsApp groups and communication channels relevant to the CEO.

Review conversations and identify important updates, decisions, requests, escalations, and pending matters.

Filter routine or irrelevant communication and highlight information requiring the CEO's attention.

Cross-reference important WhatsApp discussions with meeting records and task management systems wherever required.

Maintain confidentiality while handling sensitive business communication.

Monitor the designated task management tool used by the organization.

Review pending, overdue, and newly assigned tasks relevant to the CEO.

Identify dependencies, delays, blockers, and items requiring escalation.

Ensure important commitments identified from meetings and communications are reflected accurately in the appropriate task system.

Provide the CEO with visibility of critical pending items and priorities.

Coordinate internally on action items when required and escalate blockers to the appropriate person.

Provide coordination support to ensure important CEO-level requirements move forward.

Follow up on critical action items, approvals, or information when required.

Escalate delays, blockers, or unresolved issues to the appropriate stakeholders.

Ensure that information required by the CEO is collected and presented in a timely manner.

Support the CEO in maintaining visibility over key internal activities without taking ownership of individual projects.

Prepare concise reports, summaries, trackers, and briefing documents for the CEO.

Convert large amounts of information into clear and easy-to-understand summaries.

Maintain records of important decisions, commitments, approvals, and discussions.

Develop and maintain standardized formats for MoMs, daily briefings, trackers, and executive reports.

Ensure all documentation is accurate, professional, confidential, and easily accessible.

Accurate meeting MoMs and summaries

CEO daily intelligence/briefing reports

Next-day priority and planning summaries

Pending approval and action trackers

Calendar and meeting schedules

Meeting and decision records

Task management updates

Relevant WhatsApp/communication summaries

Executive reports and information summaries

1–4 years of relevant experience in any of the following areas:

Executive Assistant

Management Assistant

CEO's Office

Executive Support

Business Operations

Management Reporting

Meeting Documentation

MIS / Reporting

Coordination or similar roles

Business Administration

Management

English

Journalism / Mass Communication

Operations

Any other relevant discipline

The ideal candidate should be:

Highly organized and detail-oriented

Proactive rather than purely task-driven

Comfortable working with large volumes of information

Excellent at listening, analysing, and summarizing

Able to distinguish critical information from routine communication

Comfortable handling confidential business information

Strong in written English and professional documentation

Disciplined about maintaining records and trackers

Capable of managing multiple priorities simultaneously

Comfortable working closely with senior management

Able to anticipate requirements rather than waiting for instructions

Calm and dependable in a fast-paced environment