indeed
Executive Assistant to Regional Vice President
World Bank Group
Dubai, UAE
Full Time
Senior
Onsite
3 weeks ago
Microsoft Office SuiteSAPePayablesTravel SystemWebexTeams
Free
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About the Role
IFC seeks an experienced Executive Assistant to support the Regional Vice President for Middle East & Central Asia in Dubai. The role requires 5+ years of experience, strong organizational skills, and proficiency in Microsoft Office and WBG systems.
Key Skills for This Role
Microsoft Office SuiteSAPePayablesTravel SystemWebexTeams
Responsibilities
- Provide high quality administrative and logistical support to the RVP
- Manage the RVP's calendar with effective prioritization of meetings across time zones
- Draft, proofread, and coordinate routine correspondence and information flow
- Manage all aspects of the RVP's travel and mission logistics
- Provide comprehensive logistical support for meetings and high level events
- Serve as a key liaison across front offices of senior management
- Implement office procedures and quality controls
- Maintain proficiency in relevant platforms and process expenses
- Provide leadership, training, and guidance to ACS staff across the region
- Support the Senior Adviser and manage special VPU projects
Requirements
- Bachelor’s degree with a minimum of 5 years of relevant experience
- Excellent interpersonal and teamwork skills
- Excellent communication skills, both oral and written
- Strong organizational, time management, and multitasking skills
- Sound judgment, proactive attitude, and resourcefulness
- Advanced proficiency in Microsoft Office Suite and collaborative platforms
- Flexibility and willingness to work extended hours at short notice
- Proficiency in English is required
Full Job Posting
Job Overview
- Executive Assistant to Regional Vice President at IFC, part of World Bank Group
- Location: Dubai, United Arab Emirates
- Term Duration: 3 years 0 months
- Recruitment Type: Local Recruitment
Roles and Responsibilities
- Provide high quality administrative and logistical support to the RVP, managing calendar, preparing briefing books
- Draft, proofread, and coordinate routine correspondence and information flow
- Manage all aspects of the RVP's travel and mission logistics
- Provide comprehensive logistical support for meetings and high level events
- Serve as a key liaison across front offices of EXC, WBG Managing Directors, VPs, Directors
- Implement office procedures and quality controls, maintain records and filing systems
- Maintain proficiency in relevant platforms including Admin Portal, SAP, ePayables, Travel System, Webex, Teams
- Process expenses, procurement requests, and purchase orders
- Provide leadership, training, and guidance to ACS staff across the region
- Support the Senior Adviser and manage special VPU projects
Selection Criteria
- Bachelor’s degree with a minimum of 5 years of relevant experience
- Excellent interpersonal and teamwork skills
- Excellent communication skills, both oral and written
- Strong organizational, time management, and multitasking skills
- Sound judgment, proactive attitude, and resourcefulness
- Advanced proficiency in Microsoft Office Suite and collaborative platforms
- Flexibility and willingness to work extended hours at short notice
- Proficiency in English is required; knowledge of Arabic is a plus
Benefits
- Comprehensive benefits including retirement plan, medical, life and disability insurance, paid leave including parental leave
About World Bank Group
- World Bank Group is one of the largest sources of funding and knowledge for developing countries
- IFC is the largest global development institution focused on the private sector in emerging markets
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