Executive Assistant to MD
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Key skills for this role
About the Role
About Our Client Our client is a leading EPC solutions provider in the water and wastewater treatment sector, delivering end-to-end solutions across municipal, industrial, and oil & gas segments.
Key Skills for This Role
Full Job Posting
About Our Client
Our client is a leading EPC solutions provider in the water and wastewater treatment sector, delivering end-to-end solutions across municipal, industrial, and oil & gas segments.
With a strong global footprint, the organization specializes in engineering, procurement, and turnkey project execution, combining technical excellence with commercial strength to deliver large-scale, complex projects.
Overview
- Navora, under the aegis of MaritimeSolutionsLtd., is hiring an
- Executive Assistant to the Managing Director
- —a high-impact, high-visibility role that goes beyond traditional administrative support.
- This position is designed for someone who can act as a
- strategic partner to the MD
- , ensuring focus, alignment, and execution across priorities.
- You will play a pivotal role in managing time, streamlining communication, supporting decision-making, and driving operational discipline at the leadership level.
- What Will You Do?
- Manage and optimize the Managing Director’s calendar, priorities, and commitments
- Coordinate meetings, appointments, and leadership engagements
- Ensure effective time allocation aligned with business priorities
- Act as the central point of contact between the MD and internal/external stakeholders
- Screen, prioritize, and manage emails, calls, and correspondence
- Draft high-quality communications, reports, and presentations
- Prepare, analyse, and maintain reports using Excel (dashboards, trackers, insights)
- Ensure data accuracy, consistency, and timely reporting
- Support leadership reporting and business reviews
- Plan and coordinate internal and external meetings
- Prepare agendas, record minutes, and track action items to closure
- Drive follow-ups and ensure accountability across teams
- Assist the MD in tracking key business initiatives and strategic priorities
- Coordinate cross-functional inputs and ensure execution alignment
- Support research, presentations, and decision-making processes
- Oversee office coordination, vendor management, and administrative processes
- Ensure smooth day-to-day functioning of executive operations
The Must-Haves
- 3–6 years of experience supporting senior leadership or C-level executives
- Strong proficiency in
Microsoft Office (Excel, PowerPoint, Outlook)
- Advanced Excel skills (reporting, dashboards, data handling)
- Excellent written and verbal communication in English
- High level of
- confidentiality, professionalism, and discretion
- Strong organizational, multitasking, and prioritization abilities
- Proactive mindset with the ability to anticipate needs and solve problems
- Good to Have
- Experience in fast-paced or high-growth environments
- Exposure to strategic planning or leadership reporting
- Familiarity with AI tools and digital productivity platforms
- Arabic language skills (advantage)
Key Competencies
- Business acumen & structured thinking
- Stakeholder management & communication
- Decision prioritization & execution focus
- Strong time management and ownership mindset
- Ability to operate independently in dynamic environments
- Interested?
- Ready to work at the heart of decision-making and leadership execution?
- Apply now at
- roohi@maritimesolutionsltd.com
- or connect with
Roohi Mehta (+65 87259801)
to explore further.
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