Executive Assistant to Managing Director

Role Overview

Key Responsibilities

• Manage the Managing Director’s calendar, meetings, appointments, reminders, and daily schedule.
• Coordinate with Accounts, Finance, Legal, Sales, Projects, and Administration teams.
• Track payments, receivables, payables, expenses, invoices, and account-related follow-ups.
• Prepare MIS reports, Excel trackers, payment schedules, and management reports.
• Coordinate with chartered accountants, auditors, banks, vendors, and external agencies.
• Maintain agreements, property documents, invoices, approvals, and other important records.
• Follow up on pending tasks, payments, approvals, and commitments and provide updates.
• Prepare correspondence, letters, presentations, reports, meeting agendas, and minutes.
• Handle travel arrangements and other administrative requirements for the Managing Director.
• Maintain confidentiality and support smooth general office administration.

Candidate Profile

• Graduate in Commerce, Finance, or Business Administration is preferred.
• Three to seven years of experience in executive assistance, administration, accounts coordination, or a similar role.
• Experience in a real estate or construction company is preferred.
• The candidate should understand basic accounting, invoices, payments, reconciliation, and financial documentation.
• Strong knowledge of MS Excel, Word, PowerPoint, and email correspondence is required.
• Excellent follow-up, coordination, documentation, communication, and confidentiality skills are required.
• The candidate should be proactive, detail-oriented, trustworthy, and comfortable working with senior management.

Compensation

• Pay is ₹12,684.22–₹45,981.84 per month.

Workplace

• Work location is in person in Vileparle, Mumbai.