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Executive Assistant to Founder & Executive Office Manager
DM Fashion House KSA
Jeddah, KSA
Full Time
Manager
Onsite
1 months ago
Calendar ManagementTravel CoordinationProject ManagementMicrosoft Office SuiteExcelPowerPoint
Free
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Calendar ManagementTravel CoordinationProject Management
About the Role
DM Fashion House seeks an experienced Executive Assistant to support the Founder and manage executive office operations. The role requires 10+ years of C-level support experience, fluency in English and Arabic, and advanced Microsoft Office skills.
Key Skills for This Role
Calendar ManagementTravel CoordinationProject ManagementMicrosoft Office SuiteExcelPowerPoint
Responsibilities
- Manage the Founder’s calendar, meetings, travel arrangements, and appointments
- Coordinate and follow up on all projects, tasks, and deadlines across departments
- Prepare executive reports, presentations, meeting minutes, and professional correspondence
- Draft and manage emails in both English and Arabic
- Track action plans and ensure timely execution by all departments
- Prepare weekly and monthly management reports
- Coordinate with suppliers, partners, agencies, and external stakeholders
- Support major events, fashion weeks, brand activations, VIP events, and strategic partnerships
- Be available to travel with the Founder within and outside Saudi Arabia when required
- Coordinate travel itineraries, accommodations, meetings, and logistics
- Manage multiple high priority tasks simultaneously in a fast paced environment
- Proactively identify issues and implement solutions before escalation
Requirements
- Minimum 10+ years of experience supporting C level executives, founders, or senior leadership
- Previous experience as an Executive Assistant, Executive Office Manager, or similar executive role
- Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
- Excellent written and verbal communication skills in both English and Arabic
- Exceptional organizational and multitasking abilities
- Strong project management and follow up capabilities
- Ability to travel domestically and internationally as required
- Willingness to work extended hours during events, launches, and peak business periods
- High level of professionalism, confidentiality, and integrity
- Experience in luxury, fashion, hospitality, or premium brands is highly preferred
Full Job Posting
About DM Fashion House
- DM Fashion House is a luxury Saudi fashion and image consulting brand dedicated to empowering women through style, elegance, and transformation.
- We are seeking a highly experienced Executive Assistant who thrives in a fast paced luxury environment and can operate with excellence, discretion, and precision while supporting the Founder.
Key Responsibilities
- Manage the Founder’s calendar, meetings, travel arrangements, and appointments.
- Coordinate and follow up on all projects, tasks, and deadlines across departments.
- Prepare executive reports, presentations, meeting minutes, and professional correspondence.
- Draft and manage emails in both English and Arabic.
- Track action plans and ensure timely execution by all departments.
- Prepare weekly and monthly management reports.
- Coordinate with suppliers, partners, agencies, and external stakeholders.
- Support major events, fashion weeks, brand activations, VIP events, and strategic partnerships.
- Be available to travel with the Founder within and outside Saudi Arabia when required.
- Coordinate travel itineraries, accommodations, meetings, and logistics.
- Manage multiple high priority tasks simultaneously in a fast paced environment.
- Proactively identify issues and implement solutions before escalation.
Requirements
- Minimum 10+ years of experience supporting C level executives, founders, or senior leadership.
- Previous experience as an Executive Assistant, Executive Office Manager, or similar executive role.
- Advanced proficiency in Microsoft Office Suite: Excel, PowerPoint, Word, Outlook.
- Strong presentation preparation and business reporting skills.
- Excellent written and verbal communication skills in both English and Arabic.
- Exceptional organizational and multitasking abilities.
- Strong project management and follow up capabilities.
- Outstanding attention to detail and accuracy.
- Ability to manage multiple priorities and deadlines simultaneously.
- Exceptional problem solving and decision making skills.
- Ability to work under pressure while maintaining professionalism and accuracy.
- Ability and flexibility to travel domestically and internationally as required.
Why Join Us
- Join DM Fashion House and be part of a growing luxury Saudi brand shaping the future of fashion, styling, and women’s empowerment.
- Work directly with the Founder and contribute to the growth of a brand built on excellence, elegance, and transformation.
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