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Executive Assistant to CEO & Admin to CHRO
Reform HR
Abu Dhabi, UAE
Full Time
Senior
Onsite
AED 5,000/month / month
2 weeks ago
Calendar ManagementMS Office SuiteCommunicationOrganizational SkillsConfidentialityProblem Solving
Free
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Calendar ManagementMS Office SuiteCommunication
About the Role
Reform HR seeks an experienced Executive Assistant to support the CEO and CHRO in a fast-paced environment. The role involves managing complex calendars, preparing reports, handling confidential information, and coordinating across departments.
Key Skills for This Role
Calendar ManagementMS Office SuiteCommunicationOrganizational SkillsConfidentialityProblem Solving
Responsibilities
- Provide full executive support to the CEO and CHRO, managing complex calendars, meetings, travel, and priorities.
- Prepare and coordinate presentations, reports, and high quality documents for leadership and board meetings.
- Handle confidential information with discretion and professionalism.
- Support follow ups on key projects and deadlines; ensure actions are tracked and delivered.
- Coordinate across departments and external partners with efficiency and warmth.
- Manage logistics for leadership events, HR initiatives, and senior team offsites.
- Oversee office administration tasks related to the CEO/CHRO offices — from scheduling to documentation.
- Anticipate needs and proactively solve problems before they arise.
Requirements
- 8+ years’ experience supporting C level executives (ideally CEO, CHRO, or similar) in a busy office environment
- Exceptional organisational and multitasking skills
- Strong communication and interpersonal skills
- Discreet, dependable, and emotionally intelligent
- Tech savvy (MS Office Suite, calendar tools, Teams, Slack, etc.)
- Fluent in English
- Bachelor’s degree or masters preferred
- UAE experience is essential
- Experience working within financial services, investment, private equity, banking, professional services or similar corporate environment is highly desirable
Full Job Posting
About the role
- This is not your average admin role. You’ll be the strategic right hand to two senior leaders ensuring their days run seamlessly, priorities stay sharp, and key initiatives move forward.
- You’ll act as a trusted gatekeeper, organiser, communicator, and problem solver, balancing speed, confidentiality, and professionalism at every turn.
Key Responsibilities
- Provide full executive support to the CEO and CHRO, managing complex calendars, meetings, travel, and priorities.
- Prepare and coordinate presentations, reports, and high quality documents for leadership and board meetings.
- Handle confidential information with discretion and professionalism.
- Support follow ups on key projects and deadlines; ensure actions are tracked and delivered.
- Coordinate across departments and external partners with efficiency and warmth.
- Manage logistics for leadership events, HR initiatives, and senior team offsites.
- Oversee office administration tasks related to the CEO/CHRO offices — from scheduling to documentation.
- Anticipate needs and proactively solve problems before they arise.
What We’re Looking For
- 8+ years’ experience supporting C level executives (ideally CEO, CHRO, or similar) in a busy office environment.
- Exceptional organisational and multitasking skills; thrives in fast moving environments.
- Strong communication and interpersonal skills — polished, confident, and people savvy.
- Discreet, dependable, and emotionally intelligent.
- Tech savvy (MS Office Suite, calendar tools, Teams, Slack, etc.)
- Fluent in English, Arabic and French is a plus.
- Bachelor’s degree or masters preferred.
Essential Requirements
- Previous experience as an Executive Assistant supporting a CEO, Managing Director or C suite executive.
- UAE experience is essential.
- Experience working within financial services, investment, private equity, banking, professional services or a similar corporate environment is highly desirable.
- Excellent written and spoken English
- Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
- Comfortable using AI productivity tools such as ChatGPT, Microsoft Copilot or similar to improve efficiency.
- Outstanding organisational and time management skills.
- Strong attention to detail with the ability to prioritise multiple competing deadlines.
- Professional, polished and confident when dealing with senior executives and external stakeholders.
- High level of integrity, discretion and confidentiality.
- Strong problem solving skills with a proactive, solutions focused approach.
What We Offer
- A seat at the table of a high impact leadership team.
- A fast paced, empowering environment where your input truly matters.
- Exposure to strategic decision making, people strategy, and organisational transformation.
- Competitive compensation and benefits package.
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