Executive Assistant to Associate Director Clinical Operations (Control)

Join a collaborative and supportive team committed to excellence, and delivering outcomes that support frontline emergency services.

Make a difference behind the scenes by supporting leaders who help deliver critical ambulance services across the community.

Build a long-term career with one of NSW's largest and most respected healthcare organisations, with opportunities to develop your administrative capabilities.

Employment Type: Permanent Part-time (14 hours per week)

Range: $81,454.40 - $83,475.80 per annum (Snr Admin Assist.Gde 2)

Southern Control Centre, Barrack Heights Closing Date: 11:59 PM, 20 September 2026

About the opportunity

This role provides high level administrative, clerical, secretarial and systems support to the Associate Director Clinical Operations (Control) and within the Control Centre, generally.

About you

To be successful, you will bring:

• Excellent word processing, spreadsheet and database skills and systems support experience.
• Ability to organise, track and manage correspondence, documents, records and data-files.
• High level oral and written communication skills and dealing with staff, corporate stakeholders and the general community.
• Strong time management skills and the ability to prioritise competing tasks.
• Ability to research, collect and analyse databases and information.
• Proven ability and flexibility to work independently and as a team member.
• General office management skills, including petty cash, record keeping, stores and stationery, and coordinating committee/meeting processes

Please respond to the two questions below (Maximum 4000 characters per question) and submit your responses along with your CV and any other required documentation.

Question 1: Describe a recent work situation that required you to perform several tasks, or work on several projects at the same time.

What did you do?

Question 2: Describe a situation where you were asked to complete a task you were not trained for.

Explain what you did and what were the outcomes?

• If you have any questions about this role, please contact Rebecca Wood via Rebecca.Wood@health.nsw.gov.au
• Please refer to the Role Description for further information
• Please refer to the Position Conditions for further information

• Employment of temporary visa holders is only considered if no suitable permanent resident or citizen is identified after labour market testing.
• Eligibility lists and talent pools may be created and used to fill ongoing and temporary vacancies over the next 18 months at the same, or other locations, that are at the same grade and capability level.
• Applicants are expected to provide responses that reflect their own knowledge, experience, and understanding of the role.
• Any AI assisted content should still reflect your own capability; candidates may be asked to discuss or demonstrate examples during interview.
• If you are currently a Paramedic or in a role that is covered by the NSW Ambulance Death and Income Protection Benefits (State) Award 2022, please ensure that you have sought advice prior to accepting this position. For further information please contact Paramedic Insurance via AMBULANCE-ParamedicInsurance@health.nsw.gov.au

• NSW Ambulance is committed to achieving a diverse workforce that reflects the communities we serve. All are welcome to apply, including women, Aboriginal People, people from culturally diverse backgrounds, refugees, people of diverse genders and sexuality, and people living with a disability. We value the knowledge, skills, experiences, and perspectives that all people bring to our organisation, patients, communities, and workforce.
• If you are an Aboriginal job applicant and wish to obtain more information about applying for a role with NSW Ambulance, please contact our Aboriginal Workforce Engagement Coordinator via AMBULANCE-FirstNations@health.nsw.gov.au or visit Stepping Up. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles within NSW Health - visit https://www.steppingup.health.nsw.gov.au/
• If you wish to discuss any changes to the process, you may need to present your best self, including accessibility requirements; please contact the panel convenor or recruitment team for support at NSW Ambulance Corporate Recruitment Team via AMBULANCE-CorporateRecruitment@health.nsw.gov.au.
• Additionally, you can contact the NSW Ambulance Diversity & Inclusion Team at Ambulance-Diversity@health.nsw.gov.au

• NSW Ambulance is dedicated to fostering a child-safe environment that respects and upholds the rights of children and young people, aligned with NSW Health’s commitment to implementing the Child Safe Standards. We aim to ensure that children and young people feel safe, supported, and included in their care. All current and prospective staff are expected to prioritise the safety, welfare, and well-being of children and young people, actively working to protect them from harm and abuse.