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Executive Assistant
Mattamy Homes
Tampa, USA
Full Time, Temporary, Part Time, Contract, Internship, Seasonal, Volunteer
Senior Level
Onsite
Discovered 1 weeks ago
Free
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Full-Time And Permanent And Onsite
Reports to:
C O O
Mattamy Homes is the largest family- owned homebuilder in North America, with 4 5 -plus years of history across the United States and Canada.
Every year, Mattamy helps more than 8,000 families realize their dream of home ownership.
In the U.S., Mattamy is represented in 11 markets – Charlotte, Dallas, Jacksonville, Naples, Orlando, Phoenix, Raleigh, Sarasota, Southeast Florida, Tampa and Tucson.
What you’ll do
- Provide administrative support for the Mattamy Homes US C OO and other executives including calendar management, flight and extensive travel arrangements, event and meeting coordination, presentations, and expense report management.
- Must present a professional image while answering phones, and handling visitors to the office
- Solid experience supporting a senior executive and in keeping the office functioning including ordering, receiving, stocking and distribution of office supplies, coordinating equipment services, and building facilities.
- Assist in the preparation of financial reporting packages and presentations for Board Meetings, employee, and bondholder events
- Prepare ad hoc reports requested by other Departments, Division Leadership, US Corporate and Central Services (Canada Corporate)
- Compose correspondence on behalf of the C O O as needed
- Receive, sort or forward incoming mail. Coordinate the pick-up and delivery of express mail services including FedEx, UPS, and USPS
- Other related administrative/clerical duties such as scanning, photocopying, filing, and creating business correspondence
- Perform other related duties as assigned
What you bring
- 10+ years administrative experience required , previous support of a high-level executive preferred
- Active Notary Public certification required.
- Pr evious experience in managing a busy travel calendar and in setting up and managing meetings and events
- Exceptional computer skills including advanced knowledge and proficiency with Microsoft Office (Outlook, Word, Excel, Visio , and PowerPoint)
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