The Office of the CFO provides governance, strategic, operational and executive level support to the Chief Financial Officer and the UNSW Finance Branch.
As Executive Assistant, you play a pivotal role in supporting the Chief Financial Officer while providing broad administrative and operational support across UNSW Finance. You help ensure the Finance team is responsive to the needs of a diverse range of stakeholders by coordinating priorities, managing complex schedules, and facilitating effective stakeholder engagement.
Through proactive planning, strong relationship management and attention to detail, you contribute to the smooth operation of the Office of the CFO and support the successful delivery of business objectives.
The position reports to the Executive Officer and has no direct reports.
Responsibilities Summary
Provide superior executive and administrative support to the Chief Financial Officer (CFO).
Manage a complex diary and prioritise key appointments, meetings, correspondence, preparation time, conflicting deadlines and reporting timelines for the CFO.
Manage day-to-day operational matters for the Office of the CFO, including reviewing and redirecting matters, sourcing and preparing background information, and drafting correspondence, briefing notes, minutes, reports and presentations.
Provide proactive executive support while exercising discretion, initiative and confidentiality at all times.
Manage administrative tasks for Finance, including purchasing, onboarding activities, EM and IT service requests, file and system access, and shared Finance resources such as space, stationery and printers.
Drive, coordinate and execute projects, initiatives and other ad hoc programs on behalf of the CFO or as part of the Office of the CFO team, including events such as planning days, team building activities and Town Halls.
Coordinate training and workshops across Finance, liaising with internal and external stakeholders on preparation, delivery and evaluation.
Interpret and advise on University policy and governance frameworks, and coordinate executive support for key Committee and Steerco meetings chaired by the CFO, including technology requirements for virtual staff engagement sessions.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
Develop and maintain effective relationships and networks with internal and external stakeholders, acting as a professional and trusted link between the CFO and key stakeholders.
Work closely with the Office of the CFO team to develop and oversee administrative practices, systems and procedures that optimise efficiency and support quality outcomes.
For more information regarding the responsibilities for this role, please refer to the Position Description at JOBS@UNSW.
Skills and Experience Summary
Relevant tertiary qualifications and/or equivalent level of knowledge gained through a combination of education, training and/or experience in a similar role.
Extensive experience supporting senior executives, with significant expertise providing high quality operational and management support at executive level.
Highly developed organisational skills and the ability to work flexibly and proactively, identify priorities, manage competing deadlines and maintain exceptional attention to detail.
Demonstrated ability to identify, analyse and solve administrative problems, summarise key issues, develop innovative solutions and deliver high-level outcomes autonomously and as part of a team.
Strong influencing and negotiation skills, with the ability to build effective relationships and secure resources from diverse internal and external stakeholders.
Demonstrated commitment to excellent customer service, with a positive, flexible and adaptable approach and willingness to take on a wide range of tasks in a changing environment.
Strong interpersonal, written and verbal communication skills, with the ability to establish and maintain effective professional relationships.
Proven high-quality experience in report preparation and presentations, with the ability to communicate complex information in an accessible manner.
Demonstrated high-level project coordination skills and the ability to influence and work with senior management and stakeholders to achieve successful outcomes.
Working experience with Office 365, including Teams.
Capacity and willingness to work effectively both autonomously and as part of a collaborative and multi-faceted team.
Benefits and Culture
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world. Our benefits include:
Career development opportunities
17% Superannuation contributions and additional leave loading payments
Additional 3 days of leave over Christmas period
Discounts and entitlements (retail, education, fitness)
How to Apply
Submit your CV and a cover letter outlining your suitability for the role via the application portal before 11:30pm on 21 September.
A copy of the Position Description can be found on JOBS@UNSW. Get in Touch: For queries regarding the recruitment process, contact Lucy Gerondis, Talent Acquisition Partner, UNSW: l.gerondis@unsw.edu.au
Applications sent via email will not be accepted, please apply via the application portal. Pre-Employment Checks Aligned with UNSW’s focus on cultivating a workplace defined by safety, ethical conduct, and strong integrity preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.
These pre-employment checks may include a combination of some of the following checks:-
National and International Criminal history checks
Entitlement to work and ID checks
Working With Children Checks
Completion of a Gender-Based Violence Prevention Declaration
Verification of relevant qualifications
Verification of relevant professional membership
Employment history and reference checks
Financial responsibility assessments/checks.
Medical Checks and Assessments
Compliance with the necessary combination of these checks is a condition of employment at UNSW.
UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.
The University reserves the right not to proceed with any appointment.
About UNSW Sydney
Verified company details for this employer are not available yet.
