Executive Assistant

See yourself in our team:

The Technology unit delivers the best digital banking services to Commonwealth Bank customers and to do so is responsible for digital delivery, group data and analytics, technology and technology infrastructure, cyber, fraud, physical security and business resilience for all divisions across CBA.

It is also dedicated to delivering the best workplace technology experience for our over 53.000 people across CBA and focused on providing the latest tools, technology, and resources to enhance the way we work together and empower our people to achieve more for our customers.

Do work that matters

This exciting role offers the opportunity to provide executive support to two General Managers (GM) in Corporate Technology.

You will ensure their time is managed effectively by working in partnership with the Executives including taking ownership of tasks, as well as actioning and following up on requests on behalf of your Executives as required.

Your responsibilities will include but are not limited to:

Provide proactive, effective and efficient administrative support to the GMs

Diary management: proactive, efficient time & diary management and maintenance of e-files

Inbox management.

Monitor inbox, prioritise emails, and assist in the preparation of responses.

Co-ordinate/arrange travel, meetings, itinerary, etc

Document management.

Collation of pre reading materials (presentations, meeting papers etc.), assist in the review of papers to ensure any items manager is accountable for are prioritised and actioned in a timely manner.

Meeting management: arrange meetings, produce and distribute agenda, action items and associated papers as required and to the timeframes required.

Attend meetings, taking minutes and action items as required.

Coordinating internal/external meetings with clients/stakeholders – including liaising with other EAs and arranging meeting room bookings.

Arranging events/functions/offsites/team building events (including catering where required).

Risk management – Provide HR support and assist with recruitment requests, staff exits, onboarding / offboarding, and adhering to the Group’s policies and procedures.

Establish and maintain strong, effective, strategic and appropriate working relationships within business partners, EAs and other stakeholders.