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Executive Assistant & Strategic Coordinator

Primacorp Ventures Inc
New Westminster, CAN
Full Time
Mid
Onsite
1 weeks ago
Executive SupportProject CoordinationBusiness AnalysisMicrosoft Office SuiteAI ToolsCommunication
Free

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Executive SupportProject CoordinationBusiness Analysis
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Your Role In a Snapshot

  • Supporting executive operations, strategic initiatives, and organizational efficiency in a fast paced, growth oriented environment.
  • The Executive Assistant & Strategic Projects Coordinator plays a key role in supporting the President and coordinating high priority initiatives across Prima Living.

Your Day to Day

  • Coordinate and support operational, strategic, and executive initiatives across the organization.
  • Track project timelines, deliverables, budgets, stakeholder communications, and follow ups across multiple priorities.
  • Facilitate coordination between internal teams, consultants, vendors, external partners, and stakeholders.
  • Prepare project updates, executive summaries, presentations, reports, and briefing materials.
  • Conduct business analysis, operational assessments, and research to support executive decision making.
  • Analyze workflows, operational challenges, and business processes while identifying opportunities for improvement.
  • Support planning, implementation, and execution of organizational initiatives and special projects.
  • Assist with business development activities, proposals, presentations, and strategic growth opportunities.
  • Coordinate meetings, action items, and project communications to ensure timely execution of deliverables.
  • Identify opportunities for process improvement, workflow optimization, and operational efficiency.

Executive Support Responsibilities

  • Provide high level executive and administrative support to the President.
  • Manage complex calendars, scheduling, travel arrangements, and executive meeting coordination.
  • Prioritize competing demands while maintaining effective executive workflow management.
  • Draft, edit, and manage confidential correspondence, reports, presentations, and business documents.
  • Record meeting minutes, track action items, and ensure timely follow up on key initiatives.
  • Screen, prioritize, and respond to communications on behalf of the President as required.
  • Coordinate communication and activities across departments, locations, and external stakeholders.
  • Maintain organized filing systems, records, and administrative processes.

Technology, Operations & Analytical Support

  • Utilize AI tools and digital platforms to improve workflow efficiency, reporting, research, meeting summaries, and communication processes.
  • Support implementation of administrative systems, digital tools, and operational improvements.
  • Assist with operational, financial, and business reporting and analysis.
  • Conduct document reviews, data tracking, and analytical support with strong attention to detail.

What You Bring To The Table

  • 3–5 years of experience in executive administration, project coordination, operations, business analysis, or related roles.
  • Postsecondary education in Business Administration, Project Management, Communications, Business Analysis, or a related field preferred.
  • Strong organizational, multitasking, project management, and time management skills.
  • Exceptional written and verbal communication skills with strong stakeholder management abilities.
  • Strong analytical, reporting, and problem solving capabilities.
  • Ability to prepare professional reports, presentations, executive summaries, and business communications.
  • Strong interpersonal skills with the ability to coordinate across multiple departments and stakeholders.
  • Ability to work independently in a fast paced environment while managing multiple competing priorities.
  • High level of professionalism, discretion, maturity, and confidentiality.
  • Strong attention to detail, critical thinking, and execution skills.
  • Proficiency in Microsoft Office Suite, collaboration tools, and digital workflow platforms.
  • Strong technical aptitude with the ability to quickly learn new systems and technologies.

Compensation

  • $60,000–$70,000

Schedule

  • Full Time | Onsite Daily

Location

  • New Westminster, BC or Mississauga, ON

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