Executive Assistant
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Key skills for this role
About the Role
We're hiring an Executive Assistant to support our executive and keep operations running smoothly at our construction site. Manage the executive's calendar, meetings, and appoin.
Key Skills for This Role
Responsibilities
- Manage the executive's calendar, meetings, and appointments
- Prepare, organize, and control project documents
- Draft, review, and proofread correspondence, reports, and memos
- Screen calls, emails, and visitors; prioritize communications
- Coordinate travel arrangements and logistics
- Take minutes during meetings and follow up on action items
- Oversee general office management including supplies and vendors
- Liaise between executive and site staff, contractors, and external parties
- Handle confidential information with discretion
- Support tender, quotation, and invoice processes when needed
Requirements
- Experience supporting executives in a construction or similar environment
- Strong organizational and time management skills
- Proficiency in document control and filing
- Excellent written and verbal communication
- Ability to handle confidential information with discretion
Full Job Posting
Overview
- We're hiring an Executive Assistant to support our executive and keep operations running smoothly at our construction site.
Responsibilities
- Manage the executive's calendar, meetings, and appointments, resolving scheduling conflicts proactively
- Prepare, organize, and control project documents (filing, version control, distribution, archiving)
- Draft, review, and proofread correspondence, reports, and memos on the executive's behalf
- Screen calls, emails, and visitors; prioritize and route communications appropriately
- Coordinate travel arrangements and logistics when required
- Take minutes during meetings and follow up on action items
- Oversee general office management — supplies, vendors, facility coordination
- Liaise between the executive and site staff, contractors, and external parties
- Handle confidential information with discretion
- Support tender, quotation, and invoice processes when needed
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