Executive Assistant (Saudi National)

Job Description

Administrative and Clerical Support

• Prepare, edit, and format correspondence, presentations, spreadsheets, reports, narrative documents, and graphical summaries.
• Answer and route telephone calls, relay messages, receive and distribute mail, and draft routine correspondence and reports.

Data, Timekeeping, and Records

• Collect, consolidate, verify, and distribute statistics and reports, including reconciliation of supplier invoices.
• Review employee time reports, resolve discrepancies, track PTO, and maintain planned absence schedules.
• Maintain employee directories, resumes, role changes, equipment records, service logs, and maintenance dates.

Budget, Facilities, and HR Support

• Assist with overhead budget data, recurring budget reports, preliminary reconciliations, and financial tracking.
• Coordinate seating plans and workspace allocations and request office equipment for new or transferring staff.
• Update corporate directory systems, monitor performance appraisal timing, and prepare personnel action documents.

Supervision and Relationships

• Provide day-to-day guidance to lower-level clerical and administrative staff without formal management responsibility.
• Interact with employees, project teams, clients, suppliers, and government agencies as directed by the supervisor or manager.

Education and Experience

• High school diploma or equivalent is required.
• Six years of progressive administrative or executive assistant experience is required.
• Experience in a fast-paced professional office environment is preferred.

Skills and Competencies

• Proficiency in Microsoft Office, including Word, PowerPoint, and Excel.
• Ability to improve operating practices, maintain accurate documentation, manage priorities, meet deadlines, and work independently.
• Strong oral and written communication, organization, collaboration, and attention to detail.

Benefits

• The employer describes financial wellness, paid time off, career development, veteran support, wellness programs, and health benefits.