Executive Assistant Project Manager

Overview

Key Responsibilities

• Provide full support for the President of the Group on a variety of different projects and tasks as and when required.
• Act as the point of contact among executives, employees, clients, and other external partners on behalf of the President of the Group.
• Reach out to various departments within the organization to gather updates and progress to feedback to the President of the Group.
• Manage information flow in a timely and accurate manner.
• Compile weekly and monthly reports of all different departments under Insignia the organization.
• Roll out a project management system company wide modernize processes.
• Train various team members individuals on how to use the system.
• Be present on all meetings that involve the Executive Board.
• Take minutes during meetings.
• Proof-read various documents and proposals.
• Manage the President of the Group’s calendar and set up meetings as and when required.
• Format information for internal and external communication – memos, emails, presentations, reports.

Professional Requirements

• Must have experience supporting C-Level.
• Ideally implemented project management systems within an organisation.
• Experience within Financial Services is an advantage.
• Tech savvy.
• Excellent oral and written communication.
• Excellent computer skills in a Microsoft Windows (including Excel, Word, Power Point).
• Familiarity with CRM and project management systems.
• Fluent English.
• Self-driven, initiative, creative, ability to work under pressure.
• Ability to juggle various projects and tasks at once.
• Hyper organised, with extreme attention to detail.