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Executive Assistant / Personal Assistant
Office Doctors
Dubai, UAE
Full Time
Mid
3 weeks ago
Microsoft OfficeGoogle WorkspaceCalendar ManagementTravel CoordinationCommunicationOrganizational Skills
Free
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Microsoft OfficeGoogle WorkspaceCalendar Management
About the Role
Office Doctors seeks an Executive Assistant / Personal Assistant in Dubai to provide comprehensive administrative and personal support to senior executives. The role involves managing calendars, coordinating travel, handling correspondence, and preparing reports.
Key Skills for This Role
Microsoft OfficeGoogle WorkspaceCalendar ManagementTravel CoordinationCommunicationOrganizational Skills
Responsibilities
- Manage calendars, schedule appointments, coordinate meetings, and organize travel arrangements.
- Handle correspondence, emails, phone calls, and confidential information with professionalism and discretion.
- Prepare reports, presentations, meeting agendas, and business documents.
- Take meeting minutes, track action items, and follow up on important tasks.
- Coordinate travel arrangements, accommodation bookings, expense reporting, and event planning.
- Manage personal schedules, appointments, errands, and other confidential matters as required.
- Collaborate with multiple departments and external partners to ensure smooth communication and efficient operations.
Requirements
- Strong experience in executive support, administration, or personal assistance
- Excellent organizational and multitasking abilities
- Strong verbal and written communication skills
- Ability to manage executive calendars, schedules, and appointments
- Experience coordinating meetings, travel, and events
- Strong attention to detail and accuracy
- Ability to handle confidential and sensitive information professionally
- Proficiency in Microsoft Office, Google Workspace, and productivity tools
- Excellent interpersonal and stakeholder management skills
- Strong problem solving and decision making abilities
- Ability to work independently and manage multiple priorities
- Strong time management and prioritization skills
Full Job Posting
Role Description
- The Executive Assistant / Personal Assistant is responsible for providing comprehensive administrative and personal support to senior executives, directors, or business leaders.
- This role ensures the smooth management of schedules, communications, meetings, and daily activities, allowing executives to focus on strategic priorities and business objectives.
- The position involves managing calendars, scheduling appointments, coordinating meetings, and organizing travel arrangements.
Key Responsibilities
- Manage calendars, schedule appointments, coordinate meetings, and organize travel arrangements.
- Handle correspondence, emails, phone calls, and confidential information with professionalism and discretion.
- Prepare reports, presentations, meeting agendas, and business documents.
- Take meeting minutes, track action items, and follow up on important tasks.
- Coordinate travel arrangements, accommodation bookings, expense reporting, and event planning.
- Manage personal schedules, appointments, errands, and other confidential matters as required.
- Collaborate with multiple departments and external partners to ensure smooth communication and efficient operations.
Qualifications
- Strong experience in executive support, administration, or personal assistance.
- Excellent organizational and multitasking abilities.
- Strong verbal and written communication skills.
- Ability to manage executive calendars, schedules, and appointments.
- Experience coordinating meetings, travel, and events.
- Strong attention to detail and accuracy.
- Ability to handle confidential and sensitive information professionally.
- Proficiency in Microsoft Office, Google Workspace, and productivity tools.
- Excellent interpersonal and stakeholder management skills.
- Strong problem solving and decision making abilities.
- Ability to work independently and manage multiple priorities.
- Strong time management and prioritization skills.
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