Executive Assistant / Personal Assistant

My Infra Sage

Dubai, UAE

Full Time

Mid

Remote

2 weeks ago

Calendar ManagementTravel PlanningDocument PreparationCommunicationDiscretionTime Management

Free

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Key skills for this role

Calendar ManagementTravel PlanningDocument Preparation

My Infra Sage is a growing organization focused on delivering efficient, professional support services to business leaders and their teams.
The company values reliability, discretion, and strong communication, and is committed to creating a collaborative environment where team members can thrive in remote settings.
My Infra Sage emphasizes streamlined processes, proactive problem solving, and high quality administrative support.
Team members are encouraged to take initiative, improve workflows, and contribute to the overall success of the organization.

This is a full time remote role for an Executive Assistant / Personal Assistant at My Infra Sage.
The role involves managing calendars and diaries, scheduling meetings, and organizing travel arrangements.
The Executive Assistant / Personal Assistant will handle correspondence, prepare documents and presentations, and maintain files and records.
Daily tasks include coordinating with internal and external stakeholders, prioritizing tasks, and ensuring that the executive’s time is used efficiently.
The role also includes personal assistance duties such as managing personal appointments, tracking to do lists, and supporting both professional and personal commitments while maintaining strict confidentiality.

Strong Personal Assistance skills, including handling personal tasks, managing appointments, and supporting daily activities.
Executive Administrative Assistance skills, such as calendar management, meeting coordination, travel planning, and document preparation.
Excellent Communication skills, with the ability to interact professionally via email, phone, and virtual meetings.
Diary Management and scheduling skills, including prioritizing commitments and organizing complex schedules.
Solid Clerical Skills, including filing, data entry, document formatting, and maintaining accurate records.
High level of discretion and ability to handle sensitive information confidentially.
Strong organizational and time management abilities, with attention to detail and follow through.
Comfort with remote work tools and technology (e.g., email, calendar applications, video conferencing, task management software).
Previous experience in an executive or personal assistant role preferred.
Relevant education or training in administration, business, or a related field is beneficial.