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Executive Assistant / Personal Assistant
My Infra Sage
Dubai, UAE
Full Time
Mid
Remote
2 weeks ago
Calendar ManagementDiary ManagementTravel ArrangementsDocument PreparationCommunicationTime Management
Free
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Calendar ManagementDiary ManagementTravel Arrangements
About the Role
We are seeking an Executive Assistant / Personal Assistant to support senior leadership. The role involves managing calendars, scheduling meetings, organizing travel, and handling clerical tasks.
Key Skills for This Role
Calendar ManagementDiary ManagementTravel ArrangementsDocument PreparationCommunicationTime Management
Responsibilities
- Manage calendars and diaries, scheduling meetings and appointments
- Organize travel arrangements and coordinate personal and professional commitments
- Handle clerical tasks such as preparing documents, maintaining records, and managing emails
- Act as a communication point of contact, preparing briefings and ensuring timely execution of tasks
- Track follow ups and priorities to ensure consistent, high quality support
Requirements
- Strong Personal Assistance skills, including managing personal tasks and handling confidential information
- Executive Administrative Assistance capabilities, such as supporting senior leaders and coordinating meetings
- Excellent Communication skills, including clear written and verbal communication
- Effective Diary Management abilities, including calendar coordination and scheduling
- Solid Clerical Skills, including document preparation, data entry, and record keeping
- Proficiency with office productivity tools (e.g., email, spreadsheets, calendar applications)
- Experience in remote work environments
- Prior experience as an Executive Assistant or Personal Assistant
Full Job Posting
Role Description
- This is a full time remote role for an Executive Assistant / Personal Assistant supporting senior leadership at My Infra Sage.
- The role involves managing calendars and diaries, scheduling meetings, organizing travel arrangements, and coordinating personal and professional commitments.
- The Executive Assistant / Personal Assistant will handle clerical tasks such as preparing documents, maintaining records, managing emails, and tracking follow ups.
- The position includes acting as a communication point of contact, preparing briefings, and ensuring timely execution of tasks and priorities.
- The role requires discretion, reliability, and the ability to work independently while providing consistent, high quality support.
Qualifications
- Candidates should possess strong Personal Assistance skills, including managing personal tasks, handling confidential information, and organizing daily priorities.
- Candidates should possess Executive Administrative Assistance capabilities, such as supporting senior leaders, coordinating meetings, and preparing reports or presentations.
- Candidates should possess excellent Communication skills, including clear written and verbal communication and professional email and message handling.
- Candidates should possess effective Diary Management abilities, including calendar coordination, scheduling, and reminder management.
- Candidates should possess solid Clerical Skills, including document preparation, data entry, record keeping, and file organization.
- Additional beneficial qualifications include strong time management, proficiency with office productivity tools (e.g., email, spreadsheets, calendar applications), and experience in remote work environments.
- A background in administration, business support, or related fields, and prior experience as an Executive Assistant or Personal Assistant, is highly advantageous.
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