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Executive Assistant / Personal Assistant
Evolia Thérapie
Dubai, UAE
Full Time
Mid
3 weeks ago
Calendar ManagementMicrosoft Office SuiteMicrosoft OutlookGoogle WorkspaceMicrosoft TeamsZoom
Free
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About the Role
Evolia Thérapie is seeking an Executive Assistant / Personal Assistant to provide professional administrative and operational support to executives. The role involves managing schedules, coordinating communications, preparing documents, and organizing meetings.
Key Skills for This Role
Calendar ManagementMicrosoft Office SuiteMicrosoft OutlookGoogle WorkspaceMicrosoft TeamsZoom
Responsibilities
- Provide comprehensive administrative support to executives and senior leadership
- Manage complex calendars and appointments
- Schedule internal and external meetings and coordinate logistics
- Manage emails, calls, and business correspondence
- Draft professional documents, reports, and presentations
- Arrange business travel schedules and itineraries
- Manage expense claims and reimbursement processes
- Maintain organized filing and record systems
- Assist with special projects and executive initiatives
- Coordinate with internal teams and external partners
Requirements
- Diploma or Bachelor's Degree in Business Administration, Management, Communications, Office Administration, Hospitality Management, or related discipline
- Experience in executive assistance, administrative support, office coordination, corporate operations, customer service, or business support functions
- Familiarity with Microsoft Office Suite, Google Workspace, and collaboration tools
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Professional attitude and confidentiality awareness
Full Job Posting
Position Overview
- The Executive Assistant / Personal Assistant provides professional administrative and operational support to executives, senior managers, and business leaders.
- This role ensures efficient daily operations by managing schedules, coordinating communications, preparing documents, organizing meetings, and assisting with executive level activities.
Key Responsibilities
- Provide comprehensive administrative support to executives and senior leadership
- Manage daily priorities, schedules, and business activities
- Handle confidential information with professionalism and discretion
- Coordinate executive tasks and follow ups
- Support executives in achieving business objectives
- Manage complex calendars and appointments
- Schedule internal and external meetings
- Coordinate meeting logistics and arrangements
- Prepare meeting agendas and supporting materials
- Track action items and follow up on deadlines
- Manage emails, calls, and business correspondence
- Draft professional documents, reports, and presentations
Candidate Profile
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Professional attitude and confidentiality awareness
- Strong attention to detail
- Ability to manage multiple priorities
- Proactive problem solving skills
- Ability to work independently and efficiently
Education & Qualifications
- Diploma or Bachelor's Degree in Business Administration, Management, Communications, Office Administration, Hospitality Management, or related disciplines
- Experience in executive assistance, administrative support, office coordination, corporate operations, customer service, or business support functions
- Familiarity with Microsoft Office Suite, Microsoft Outlook, Word, Excel, PowerPoint, Google Workspace, Microsoft Teams, Zoom, Slack, Asana, Trello, Notion, Calendar Management Systems, CRM Platforms, Document Management Systems
Career Progression
- Administrative Assistant
- Executive Assistant
- Senior Executive Assistant
- Executive Office Manager
- Personal Assistant to CEO
- Chief of Staff
- Operations Manager
- Executive Operations Director
What You Will Gain
- Direct exposure to senior leadership and business operations
- Advanced organizational and communication skills
- Experience managing executive level responsibilities
- Knowledge of corporate processes and decision making
- Strong foundation for careers in administration and operations
- Opportunities to progress into leadership support roles
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