Executive Assistant / Personal Assistant

SIRAJ SOLAR - Expertise Solaire & Formation

Abu Dhabi, UAE

Full Time

Mid

Hybrid

2 weeks ago

Calendar ManagementTravel PlanningCommunicationOrganizational SkillsMicrosoft OfficeDiscretion

Free

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Key skills for this role

Calendar ManagementTravel PlanningCommunication

Siraj Solar – Expertise Solaire & Formation combines advanced solar engineering services with targeted training to accelerate the transition to clean energy.
The company delivers end to end engineering studies and design services, from feasibility analysis and solar resource assessment to grid integration and technical documentation.
In addition to project work, Siraj Solar runs professional training programs that help engineers, technicians, and energy professionals design, evaluate, and operate solar systems effectively.

Provide high level administrative and personal support to leadership, ensuring efficient day to day operations.
Manage calendars and scheduling meetings, organize travel and logistics, prepare correspondence and presentations, and maintain accurate records and filing systems.
Coordinate internal and external communication, arrange events and trainings, handle confidential information with discretion, and support project related administration.
Collaborate closely with team members, anticipate needs, and proactively resolve administrative issues to enable leaders to focus on strategic priorities.

Strong Personal Assistance skills, including task prioritization, follow up, and proactive support to leadership.
Demonstrated Executive Administrative Assistance experience, including meeting coordination, document preparation, and stakeholder liaison.
Excellent Communication skills, both written and verbal, with the ability to interact professionally across diverse teams and external partners.
Proficient Diary Management capabilities, including complex scheduling, travel planning, and time management for senior leaders.
Solid Clerical Skills, such as filing, data entry, record keeping, and basic document formatting.
High level of discretion, reliability, and professionalism in handling sensitive information.
Strong organizational and multitasking abilities, with attention to detail and problem solving mindset.
Comfort with digital tools (email, calendars, office productivity software); experience with project management or CRM systems is an advantage.
Previous experience supporting executives or senior managers, preferably in technical, engineering, or training focused organizations.
Relevant diploma or bachelor’s degree in business administration, management, or a related field is preferred.