Executive Assistant & Operations Coordinator

• Advanced knowledge of administrative operations, program management, and public/business administration principles
• Strong analytical and problem-solving skills, with the ability to evaluate complex issues and develop strategic solutions
• Excellent written and verbal communication skills, including the ability to present information and build consensus across diverse stakeholders
• Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to changing operational demands
• Ability to exercise sound judgment, discretion, and confidentiality in handling sensitive information
• Proficiency in data management, reporting systems, and standard office technologies

• Equivalent to a bachelor’s degree in a related field
• Four years of relevant experience
• Additional experience which demonstrates acquired and successfully applied knowledge and abilities may be substituted for the required education on a year-for-year basis

• Extensive and in-depth knowledge of and ability to apply expertise in advanced theories, principles, methods, and practices associated with the functional specialty or program area
• Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the organization.
• Knowledge of project management, including research and analytical methodologies and the ability to interpret and integrate complex data
• Ability to anticipate problems and assess the impact of proposed solutions across organizational areas

Classification: Executive Assistant III Anticipated Hiring Range: $7,802/month - $8,445/month (Step 16 – Step 20) CSU Salary Range: $5,797/month - $8,445/month (Step 1 – Step 20) San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary.

For more information on programs available, please see the Employee Benefits Summary .

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: March 27, 2026, through April 15, 2026.

This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Work Schedule Monday - Friday, 8:00 a.m. to 4:30 p.m.

May require occasional evening or weekend work to meet operational needs or respond to emergencies.

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S.

Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu .

Satisfactory completion of a background check (including a criminal records check) is required for employment.

SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.

Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification.

Depending on the position, a motor vehicle and/or credit check may be required.

All background checks are conducted through the university's third party vendor, Accurate Background.

Some positions may also require fingerprinting.

SJSU will pay all costs associated with this procedure.

Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g.

H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf.

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming.

The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years.

A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf .

The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus.

A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu .

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority.

Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.