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Executive Assistant & Operations Coordinator
Well-Being Center
Riyadh, KSA
Full Time
Mid
Onsite
1 months ago
Executive supportOperations coordinationCalendar managementMicrosoft OfficeGoogle WorkspaceArabic
Free
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Executive supportOperations coordinationCalendar management
About the Role
Well-Being Center in Riyadh seeks a bilingual (Arabic/English) Executive Assistant & Operations Coordinator to support leadership and coordinate daily operations.
Key Skills for This Role
Executive supportOperations coordinationCalendar managementMicrosoft OfficeGoogle WorkspaceArabic
Responsibilities
- Manage executive calendars, coordinate meetings, prepare agendas, record minutes, and follow up on action items
- Monitor projects, initiatives, and management directives to ensure timely execution across departments
- Conduct research to support strategic business decisions; prepare reports, summaries, briefing documents, and presentations
- Draft professional proposals, policies, procedures, and organizational documents; assist in developing educational and training materials
- Organize information from multiple sources into actionable outputs; assist in coordinating client appointments, assessments, and training schedules
- Assist leadership with routine administrative updates on local platforms (e.g., Qiwa, Muqeem, Mudad, or GOSI)
Requirements
- Bachelor's degree in Business Administration, Management, Human Resources, Communications, Psychology, or related field
- Minimum 2 3 years of experience in executive support, administration, operations coordination, or related role
- Professional fluency in both Arabic and English (written and verbal)
- High proficiency in Microsoft Office, Google Workspace, and digital productivity platforms
- Strong research capabilities, analytical skills, and attention to detail
- Absolute professionalism in handling confidential data
Full Job Posting
Position Summary
- The Executive Assistant & Operations Coordinator plays a key role in supporting the leadership team and ensuring smooth day to day operations across the organization. This role combines executive support, administrative coordination, project follow up, research, professional writing, and operational
- The ideal candidate is a highly organized, bilingual professional and an excellent communicator capable of managing multiple priorities while working in a fast paced, mission driven environment.
Key Responsibilities
- Executive Support: Manage executive calendars, coordinate internal/external meetings, prepare agendas, record minutes, and follow up on action items.
- Project & Team Follow Up: Monitor projects, initiatives, and management directives to ensure timely execution across departments.
- Research & Reporting: Conduct research to support strategic business decisions; prepare clear reports, summaries, briefing documents, and presentations.
- Documentation & Copywriting: Draft professional proposals, policies, procedures, and organizational documents; assist in developing educational and training materials.
- Operations Support: Organize information from multiple sources into actionable outputs; assist in coordinating client appointments, assessments, and training schedules.
- Local Compliance Coordination: Assist leadership with routine administrative updates on local platforms (e.g., Qiwa, Muqeem, Mudad, or GOSI) as required for operational continuity.
Qualifications
- Education: Bachelor's degree in Business Administration, Management, Human Resources, Communications, Psychology, or a related field.
- Experience: Minimum of 2–3 years of experience in executive support, administration, operations coordination, or a related role.
- Language Skills: Professional fluency in both Arabic and English (written and verbal) is required for local vendor, client, and government communications.
- Technical Skills: High proficiency in Microsoft Office, Google Workspace, and digital productivity platforms.
- Core Competencies: Strong research capabilities, analytical skills, exceptional attention to detail, and a proven ability to manage multiple priorities.
- Discretion: Absolute professionalism in handling confidential medical, financial, and organizational data.
Preferred Qualifications
- Experience using modern AI tools to streamline drafting, research, and data organization.
- Previous experience working in healthcare, mental health, education, consulting, or professional services within Saudi Arabia.
- Familiarity with Saudi labor laws and corporate regulatory frameworks.
What We Offer
- Competitive salary and health insurance.
- Employee support and well being program.
- Professional development and training opportunities.
- A collaborative, purpose driven, and supportive work environment.
- The opportunity to contribute directly to meaningful mental health initiatives in the Kingdom.
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