Executive Assistant & Operations Coordinator

Place and track orders for parts, raw materials, tools, and equipment, from catalogue suppliers to specialized aerospace vendors

Request quotes, compare suppliers, issue purchase orders, and follow up on lead times until parts are in the building

Receive shipments, check them against orders, and chase down anything late, damaged, or wrong

Coordinate international shipping, customs, and brokerage for imported parts

Log every purchase and keep our expense and PO records complete, categorized, and matched to receipts and invoices

Build relationships with our suppliers and find ways to get parts faster and at better prices

Manage the CEO's and CTO's calendars, scheduling meetings with investors, customers, partners, and candidates across time zones

Protect focus time, resolve conflicts, and make sure they walk into every meeting prepared

Book and organize travel for conferences, customer visits, and mission campaigns

Support hiring logistics, including interview scheduling and a great experience for every candidate

Track action items from meetings and follow up so nothing gets dropped

Own the office's paperwork (contracts, NDAs, vendor forms, invoices, and filings) and keep it organized, signed, and easy to find

Keep the office running: supplies, deliveries, visitors, facilities, and service providers

Onboard new hires, handling equipment, accounts, paperwork, and first-day logistics

Work with our accountant and bookkeeper to keep records clean for month-end and year-end

Build simple systems and checklists that make recurring admin faster every time

We're building technology that hasn't been done before, and that takes a team that never lets details slip. Experience is helpful, but ownership, reliability, and the ability to learn quickly matter more. If you're the person who naturally ends up organizing everything, you love making things run smoothly, and you want to help build spacecraft, we encourage you to apply, whether you're early in your career or more experienced.