Executive Assistant & Operations Coordinator
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Key skills for this role
About the Role
Mignon Design Build seeks a highly organized Executive Assistant & Operations Coordinator to support the owner and manage daily business operations. The role involves research, procurement, coordination with suppliers and subcontractors, and administrative tasks.
Key Skills for This Role
Responsibilities
- Research suppliers, subcontractors, materials, tools, fixtures, and services
- Request and compare quotations based on price, quality, timeline
- Place and track approved orders for jobsites
- Coordinate deliveries, pickups, returns, exchanges, and missing items
- Follow up with site supervisor, staff, suppliers, and subcontractors
- Track project requirements, deadlines, pending approvals, and urgent issues
- Coordinate trade license renewals, visas, insurance, banking documents
- Organize contracts, invoices, employee files, suppliers
- Help onboard employees and coordinate required documentation
- Prepare clear summaries and practical recommendations for the owner
Requirements
- Strong common sense and practical judgment
- Excellent organization and follow up
- Ability to work independently without constant supervision
- Strong written and spoken English
- Professional communication
- Confidence dealing with suppliers, subcontractors, employees
- Strong attention to detail
- Ability to manage multiple priorities
- Reliable, mature, discreet, honest, and accountable
- Preferred: Experience in executive assistance, operations coordination, construction administration, procurement, or project coordination
Full Job Posting
About the Role
- Mignon Design Build is looking for a highly organized, intelligent, reliable, and resourceful person to support the owner and help manage daily business operations.
- The right person must be mature, efficient and reliable. Able to understand the problem and come up with solutions to fix it.
Main Responsibilities
- Research suppliers, subcontractors, materials, tools, fixtures, and services
- Request and compare quotations based on price, quality, timeline
- Place and track approved orders for jobsites
- Coordinate deliveries, pickups, returns, exchanges, and missing items
- Follow up with the site supervisor, staff, suppliers, and subcontractors
- Track project requirements, deadlines, pending approvals, and urgent issues
- Coordinate trade license renewals, visas, insurance, banking documents
- Organize contracts, invoices, employee files, suppliers
- Help onboard employees and coordinate required documentation
- Prepare clear summaries and practical recommendations for the owner
- Follow through until tasks are fully completed
Required Qualities
- Strong common sense and practical judgment
- Excellent organization and follow up
- Ability to work independently without constant supervision
- Strong written and spoken English
- Professional communication
- Confidence dealing with suppliers, subcontractors, employees
- Strong attention to detail
- Ability to manage multiple priorities
- Reliable, mature, discreet, honest, and accountable
Preferred Experience
- Executive Assistance
- Operations coordination
- Construction administration
- Procurement or purchasing
- Supplier or subcontractor coordination
- Project coordination
- Trade licenses, visas, banking, insurance, or UAE company administration
- Experience in construction, fit out, interiors, contracting
Compensation
- Pay: AED 5,000 6,000 per month
Schedule
- Monday Friday 9am 5pm
Work Location
- In person
Application Process
- Applicants will only be considered after completing the screening form: https://form.typeform.com/to/r2DF5xkH
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