indeed
Executive Assistant & Operations Coordinator
mignon design build
Dubai, UAE
Full Time
Mid
Onsite
AED 5,000 6,000/month
2 weeks ago
OrganizationProcurementSupplier CoordinationContract ManagementCommunicationProblem Solving
Free
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OrganizationProcurementSupplier Coordination
About the Role
Mignon Design Build is seeking an Executive Assistant & Operations Coordinator to support the owner and manage daily business operations. Responsibilities include research, procurement, coordination with suppliers and subcontractors, and administrative tasks.
Key Skills for This Role
OrganizationProcurementSupplier CoordinationContract ManagementCommunicationProblem Solving
Responsibilities
- Research suppliers, subcontractors, materials, tools, fixtures, and services
- Request and compare quotations based on price, quality, timeline
- Place and track approved orders for jobsites
- Coordinate deliveries, pickups, returns, exchanges, and missing items
- Follow up with site supervisor, staff, suppliers, and subcontractors
- Track project requirements, deadlines, pending approvals, and urgent issues
- Coordinate trade license renewals, visas, insurance, banking documents
- Organize contracts, invoices, employee files, suppliers
- Help onboard employees and coordinate required documentation
- Prepare clear summaries and practical recommendations for the owner
Requirements
- Strong common sense and practical judgment
- Excellent organization and follow up
- Ability to work independently without constant supervision
- Strong written and spoken English
- Professional communication
- Confidence dealing with suppliers, subcontractors, employees
- Strong attention to detail
- Ability to manage multiple priorities
- Reliable, mature, discreet, honest, and accountable
Full Job Posting
About the Role
- Mignon Design Build is looking for a highly organized, intelligent, reliable, and resourceful person to support the owner and help manage daily business operations.
- The right person must be mature, efficient and reliable. Able to understand the problem and come up with solutions to fix it. Keep the company organized on schedule.
Main Responsibilities
- Research suppliers, subcontractors, materials, tools, fixtures, and services
- Request and compare quotations based on price, quality, timeline
- Place and track approved orders for jobsites
- Coordinate deliveries, pickups, returns, exchanges, and missing items
- Follow up with the site supervisor, staff, suppliers, and subcontractors
- Track project requirements, deadlines, pending approvals, and urgent issues
- Coordinate trade license renewals, visas, insurance, banking documents
- Organize contracts, invoices, employee files, suppliers
- Help onboard employees and coordinate required documentation
- Prepare clear summaries and practical recommendations for the owner
- Follow through until tasks are fully completed
Required Qualities
- Strong common sense and practical judgment
- Excellent organization and follow up
- Ability to work independently without constant supervision
- Strong written and spoken English
- Professional communication
- Confidence dealing with suppliers, subcontractors, employees
- Strong attention to detail
- Ability to manage multiple priorities
- Reliable, mature, discreet, honest, and accountable
Preferred Experience
- Executive Assistance
- Operations coordination
- Construction administration
- Procurement or purchasing
- Supplier or subcontractor coordination
- Project coordination
- Trade licenses, visas, banking, insurance, or UAE company administration
- Experience in construction, fit out, interiors, contracting
Important
- This role requires initiative and ownership.
- Candidates who require detailed instructions for every small task, give up easily, or only report problems without trying to solve them will not be suitable.
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