Executive Assistant, Observe, Product & Engineering

Responsibilities:

• Perform an extensive array of core administrative tasks:
• Effectively manage and maintain complex calendars for Observe Leadership.
• Book complex travel and manage team and executive level expenses.
• Create, organize and maintain team mailing lists, folders, drives.
• Organize, plan and execute team events.
• Respond to questions and requests for information by employees and guests, connecting people with the right resources.
• Responsible for greeting executive’s guests (ie. interviews, customers, etc.) and ensuring every guest sign in upon arrival.
• Attend team meetings and track action items, assist with day-to-day projects, help build and improve processes and systems.
• Drive projects and own the operations of programs and initiatives within the Observe team.
• Be the main liaison for coordinating meetings and external engagements with our customers, and partners.
• Lead and manage small projects within the administrative team.
• Other duties as assigned.
• Skills & Experience:
• Bachelor’s degree and 7+ years of relevant work experience -- direct executive support, project management, and event planning experience.
• Preferred experience supporting Product or Engineering leadership.
• Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks.
• Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.
• Experience implementing systems, processes, or programs that increase efficiency.
• Positive, can-do attitude and willingness to jump into a myriad of projects. Resourceful self-starter that is curious, asks questions and can make logical, proactive decisions in a fast-paced and demanding environment.
• Extreme attention to detail, organized and responsive.
• Embrace and spread the Snowflake culture which revolves around our values
• Generally tech savvy