Executive Assistant

Create clarity. You will bring structure to competing priorities, ensuring your executive is prepared, informed, and focused on what matters most. Through thoughtful planning, sound judgment, and a proactive approach, you will anticipate needs, manage changing demands, and keep work moving forward with confidence.

Drive execution. You will oversee a complex and ever-changing schedule, coordinate meetings and events, prepare correspondence, presentations, and briefing materials, and manage follow-up actions. You will be the person who connects the details, ensuring commitments are met and nothing falls through the cracks.

Build trusted relationships. Working across the organization, you will partner with senior leaders and key stakeholders, acting as a central point of coordination for executive activities and strategic initiatives. Your professionalism, discretion, and ability to navigate competing priorities will make you a trusted resource and valued partner.

Strengthen how the executive office operates. In a growing, evolving organization, you will continuously look for opportunities to improve processes, introduce efficiencies, and enhance the way work gets done. Whether refining workflows, implementing new approaches, or identifying opportunities for improvement, you will help build an executive office that is proactive, responsive, and positioned to support a scaling business.

The foresight. You know how to stay three steps ahead. You anticipate needs before they arise, adapt quickly as priorities shift, and use sound judgment to make informed decisions in a dynamic environment. You are at your best when bringing calm, structure, and momentum to complex work.

The organizational expertise. You have experience supporting senior leaders while managing multiple priorities with accuracy and professionalism. From coordinating complex calendars and executive meetings to preparing polished materials and tracking critical follow-up actions, you create confidence through your attention to detail and exceptional execution.

The relationship-building skills. You communicate with professionalism, tact, and discretion, building trust with leaders, colleagues, and stakeholders at every level. You know how to navigate sensitive situations, handle confidential information, and collaborate effectively across teams.

The drive to improve. You don't simply maintain processes—you look for ways to make them better. Resourceful and proactive, you enjoy solving problems, identifying efficiencies, and finding practical solutions that help people work more effectively. You take pride in being someone others can depend on to deliver high-quality work and keep important priorities moving.

At Yorkville University and Toronto Film School, we are united by a shared purpose: placing the student experience at the heart of everything we do. Whether you are teaching, designing curriculum, advising students, advancing technology, or supporting operations, your work directly fuels learning potential, strengthens inclusive communities, and fosters purposeful curiosity.

Here, professional growth is part of our culture. In your role, you will have opportunities to help the launch of career-relevant programs, expand your expertise, and access tuition-free courses across our institutions - from certificates to master’s degrees. Curiosity, initiative, and innovation are encouraged, and your ideas can move from vision to reality.

Our scale offers the best of both worlds: the reach and stability of a national institution combined with the agility of a mid-sized organization, where contributions are visible and valued. You will be part of a diverse and inclusive community where authenticity is celebrated, collaboration is expected, and impact is shared - on students, colleagues, and your own professional journey.

At Yorkville and Toronto Film School, your work does more than make a difference. It empowers others to achieve their possible, while giving you the opportunity to realize yours.

We welcome and appreciate candidates with a range of backgrounds and experiences. If you have 70% of the qualifications we seek, express your interest.

A virtual interview with a Talent Advisor to discuss your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered interview platform. More details will be shared when you are invited to interview.

A virtual interview with the Human Resources team and the Hiring Manager focused on your experience supporting senior leaders, your approach to managing competing priorities, and how you build trusted relationships.

A final interview with the Hiring Manager and members of the leadership team to explore your communication style, judgment, problem-solving approach, and how you would contribute in a collaborative, fast-evolving organization.

Diversity, equity, and inclusion are critical components of life at Yorkville University and Toronto Film School, and we are committed to making these values an integral part of our culture. We encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous and People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community and other equity-seeking groups.

Yorkville University is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability, please notify Human Resources at 1-877-429-4029.

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