Executive Assistant

We are seeking a highly organized, professional, and discreet Executive Administrative Assistant to directly support our Chief Executive Officer (CEO), who is based out of our Miami headquarters.

This is a vital, high-visibility role for someone who is proactive, manages logistics flawlessly, and can serve as a polished gatekeeper and operational hub for the executive office, often interacting with clients and staff who communicate in both English and Spanish.

• Executive Support & Coordination: Manage the CEO’s dynamic calendar, scheduling meetings, internal check-ins, site visits, and operational reviews across Florida service areas.
• Logistics & Travel Management: Coordinate all business logistics, including booking detailed travel arrangements (flights, hotels, ground transport) often required for rapid response to client or franchise locations.
• Communication & Liaison: Act as the primary point of contact for the CEO, screening and prioritizing incoming calls, emails, and correspondence from clients, executive staff, franchisees, and vendors in both English and Spanish . Draft, proofread, and prepare professional correspondence, proposals, and internal memos.
• Operational Meeting Preparation: Prepare agendas, compile operational reports, and organize briefing materials for weekly executive meetings, internal team huddles, and external client or investor presentations.
• Office Management: Handle the CEO's administrative duties, including expense reporting, invoice processing, managing office supply inventory, and coordinating occasional internal events.
• Discretion & Confidentiality: Handle sensitive business information, including client contracts, franchise details, personnel matters, and internal financial data, with the highest level of professionalism and confidentiality.

• Experience: 3+ years of administrative support experience, with at least 1-2 years directly supporting a C-level executive (CEO, President, or COO), ideally within the security services, logistics, or related service industries.