Executive Assistant

Develop compelling presentations, distribute critical information, and coordinate cross-team efforts as needed. Establish and maintain efficient information and document management systems.

Prepare, process, and track expense reports with accuracy and timeliness.

Plan and execute meetings, team gatherings, and executive-level events with precision, creativity, and attention to detail. Manage on-site visits and ensure all logistics are executed flawlessly.

Serve as a trusted representative of the CEO, acting as a bridge to internal teams, cross-functional leaders, and external partners. Cultivate strong, collaborative relationships across all levels of the organization.

Exercise sound judgment in planning, prioritizing, and organizing a diverse workload. Recommend enhancements to office procedures, workflows, and best practices to improve efficiency and effectiveness.

Uphold the highest standards of discretion and professionalism when handling sensitive, strategic, and confidential information.

Support office-based events and initiatives involving executive leadership. Champion and model the company’s culture and core values in all interactions, fostering a positive and high-performing environment.

Bachelor's Degree (preferred but not required)

5+ years of experience in an Executive Assistant or high-level administrative support role.

Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, etc.) and other collaboration tools

A track record of working closely and efficiently to support C-level executive leaders in a fast-paced global business.

Strong interpersonal, written, and oral communication skills.

High levels of tact and good judgement in confidential situations and proven experience of interacting with executive management.

An ability and willingness to adapt to a rapidly changing business.

Effective collaboration and communication skills are required, including information exchange with internal and external contacts.

Competitive salary and meaningful equity opportunities.

Healthcare, dental, and vision coverage.

401(k) / RRSP program.

Take what you need PTO.

A Work Culture where: You’ll work alongside folks across the globe that reflect the MaintainX values, Smart Humble Optimist We believe in meritocracy, where ideas and effort are publicly celebrated

You’ll work alongside folks across the globe that reflect the MaintainX values, Smart Humble Optimist

We believe in meritocracy, where ideas and effort are publicly celebrated

Our mission is to deliver one platform for maintenance, repair & operations teams to keep the physical world running. We believe the greatest asset in any organization is the people. That’s why we built an intuitive, mobile-first solution to help boost productivity and collaboration across teams and locations.

MaintainX is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.