indeed

Executive Assistant

Architectus

Melbourne, AUS

Full-time

Hybrid

Discovered 1 weeks ago

Executive supportComplex diary managementStakeholder managementCommunication and interpersonal skillsMicrosoft OfficeProject management

Free

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Key skills for this role

Executive supportComplex diary managementStakeholder management

Support two National Sector Leaders in Architectus's Living & Working group.

Provide executive support for executives, clients, and architecture project and delivery teams.

Monitor and respond to emails and calls on behalf of National Sector Leaders.
Manage complex diaries and draft correspondence, agendas, minutes and presentations.
Assist with submissions, financials, reports, contracts and proofreading.
Liaise with clients, internal leadership and employees.
Support forecasts, submissions, project outputs and tender documents under tight deadlines.
Handle travel bookings, expense reconciliation and other administrative duties.
Maintain confidentiality and professionalism.

Experienced executive assistant who thrives in a fast-paced, deadline-driven environment.
Strong internal and external stakeholder management skills.
Exceptional communication and interpersonal skills.
Able to work proactively, collaboratively and without close supervision.
Able to switch between executive support, business development and project-related initiatives.
Advanced Microsoft Office skills are required.
Basic InDesign and HubSpot CRM knowledge is preferred.

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