Executive Assistant

We're looking for an organised, proactive and highly professional Executive Assistant to join our team in Maryborough, QLD.

This is more than a traditional Executive Assistant role.

While you’ll provide high-level support to our senior executive team, you’ll also manage our front reception, assist with office coordination and provide backup payroll support when required.

If you enjoy variety, take initiative and are comfortable wearing a few different hats, this could be the role for you.

From executive diaries and Board administration to welcoming visitors and assisting with payroll, you’ll play an important role in keeping our leaders organised and our office running smoothly.

Your days will be busy and varied, and will include:

• Coordinating executive diaries, emails, meetings and travel.
• Preparing correspondence, documents and presentations.
• Coordinating Board papers, agendas, minutes and action items.
• Managing travel arrangements for executives and Board members.
• Welcoming visitors and managing front reception and general enquiries.
• Coordinating meeting rooms and supporting day-to-day office requirements.
• Assisting with company events, office supplies and general administration.
• Providing backup support for Australian and New Zealand payroll.
• Maintaining accurate records and handling confidential information.
• Liaising with internal and external stakeholders on behalf of the executive team.

You’ll thrive in this role if you’re organised, approachable and confident managing a varied workload.

You take initiative, communicate professionally and can be trusted with sensitive and confidential information.

You’ll ideally bring:

• Previous experience as an Executive Assistant, Office Manager, Office Coordinator or in a similar senior administration role.
• Strong organisation and time-management skills.
• The ability to manage competing priorities and anticipate what is needed.
• Excellent written and verbal communication skills.
• A professional, friendly and welcoming approach.
• Strong attention to detail and a high level of discretion.
• Confidence using Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• Previous payroll experience or exposure to payroll processes.
• Experience supporting senior executives or a Board.
• Australian and New Zealand payroll experience would be highly regarded.

Why Moddex?

At Moddex our team are empowered to thrive.

We invest in the personal, professional, social & financial wellbeing of our team.

Why?

It’s simple - when the team thrives, Moddex thrives.

There are simply too many benefits to list them all, but below are a few of the teams’ favourites:

• Profit share for all employees regardless of position.
• Individualised Development Pathways tailored to your career goals.
• Team and Leader led recognition and reward At Moddex we love to celebrate.
• Thrive Day – an extra paid day to focus on your wellbeing, whether it’s for personal growth, volunteering, or pursuing a passion.
• Hardship to Help Fund – confidential support for unexpected financial challenges.
• Anniversary Leave – a day off to celebrate you joining the Moddex team.
• Birthday darts (Yes, we play darts to win prizes on your birthday. As we said, we really do love to celebrate!)

If you want to live your best life and do your best work, apply now.

What are you waiting for?

Come thrive at Moddex.