Executive Assistant & Marketing Coordinator

Role Overview

Executive Support Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.
• Draft, proofread, and manage correspondence, emails, and internal communications for the Managing Director.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Maintain confidential records, filing systems, and documentation for the Managing Director's office.
• Handle incoming calls, visitors, and enquiries professionally on behalf of the Managing Director.

Marketing Responsibilities

• Plan, coordinate, and execute marketing campaigns and monitor their effectiveness.
• Coordinate promotional events, exhibitions, trade shows, and networking activities.
• Maintain LinkedIn, Facebook, Instagram, and other social media platforms and schedule content.
• Coordinate email marketing campaigns and newsletters and manage company website content.
• Prepare presentations, brochures, proposals, and company profiles with designers and agencies.
• Conduct market research, monitor competitors, and prepare market intelligence reports.
• Maintain brand consistency across marketing channels and maintain marketing databases.

Requirements

• Bachelor's degree in Business Administration, Marketing, Communications, or a related field.
• Minimum 2–3 years of experience as an executive secretary, executive assistant, or marketing coordinator.
• Excellent written and verbal communication skills in English; Arabic and French are a plus.
• Strong organizational skills with the ability to manage competing priorities.
• High discretion and professionalism when handling confidential information.
• Immediate availability is preferred.

Must-Have and Key Skills

• Proven executive support experience managing a Managing Director's or senior executive's schedule and correspondence.
• Hands-on marketing coordination experience supporting campaigns, digital content, and events.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Familiarity with social media platforms and basic content scheduling tools.
• Strong time management, multitasking, interpersonal, and independent judgment skills.

Compensation

• Pay is AED 6,000–7,500 per month.

Workplace

• Work location is in person.