personio
Executive Assistant (m/f/d)
OMMAX
GBR
Full-time
Mid · 2+ years experience
Hybrid
Discovered 2 weeks ago
HubSpotMicrosoft Office
Free
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HubSpotMicrosoft Office
Key Skills for This Role
HubSpotMicrosoft Office
Full Job Posting
- You support management in all administrative and organisational tasks to ensure the smooth running of the day-to-day business (including calendar management).
- You plan and coordinate customer appointments, company events, trade fairs, and other business related visits.
- You manage travel arrangements, including planning, preparation, and post-travel follow-up for the management team.
- You maintain professional internal and external correspondence in both English and German.
- You contribute to process improvement initiatives and assist in the development of new procedures.
- You act as a primary point of contact for the management team and external stakeholders.
- You take ownership of special projects, demonstrating effective project coordination and management skills.
- You oversee and manage office processes to optimise efficiency and support in the organisation of office events.
- You maintain the deal pipeline and private equity list.
- You prepare materials for board meetings.
- You manage and update HubSpot deals and contacts, maintain contact lists, and regularly update catch-up lists to ensure proper follow-up.
- You plan and organize roadshows and ensure smooth execution.
- You coordinate the collection of feedback on team projects and initiatives.
- You hold a university degree with excellent grades or have completed a comparable apprenticeship followed by work experience.
- You have work experience in the field of office management and partner/executive assistance.
- You demonstrate very good organisational skills combined with a structured, independent, and reliable way of working.
- You have very good Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
- You are quick on your feet, show initiative, and have excellent verbal and written communication skills.
- You have a friendly appearance, as well as a creative and motivated personality.
- You are a service-oriented team player with a passion for work.
- You are fluent in English and German.
- Your impact is crucial : You actively shape the digital future in a highly motivated & smart team in direct cooperation with the founders & partners, creating real added value by linking strategy and implementation.
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