indeed
Executive Assistant/Legal Assistant
Altara Law
Dubai, UAE
Senior
Onsite
2 months ago
Private WealthFund StructuringCorporate Regulatory ComplianceDocument ManagementLegal DraftingRegulatory Filings
Free
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Private WealthFund StructuringCorporate Regulatory Compliance
About the Role
Altara Law seeks a highly organized Executive Assistant / Legal Assistant with strong experience in private wealth, fund structuring, and corporate regulatory compliance.
Key Skills for This Role
Private WealthFund StructuringCorporate Regulatory ComplianceDocument ManagementLegal DraftingRegulatory Filings
Responsibilities
- Provide high level executive assistance to senior management, including calendar management, meeting coordination, and preparation of agendas and minutes
- Handle confidential documents, correspondence, and communication with discretion and professionalism
- Coordinate internal and external meetings, travel arrangements, and stakeholder communications
- Assist in the setup and administration of private funds, including preparation of documentation, regulatory submissions, and coordination with service providers
- Support corporate structuring activities, including incorporation, amendments, resolutions, and maintenance of statutory records
- Draft, review, and organize legal documents such as NDAs, board resolutions, shareholder documents, service agreements, and compliance forms
- Maintain corporate registers, KYC files, and governance documentation in accordance with UAE regulatory requirements
- Support the preparation and submission of filings with regulators (e.g., DIFC, ADGM, VARA, SCA, Central Bank, DED, Free Zones)
- Assist with compliance monitoring, AML/KYC documentation, and ongoing regulatory obligations for private wealth and fund structures
- Track regulatory deadlines, license renewals, and reporting requirements to ensure full compliance
- Assist with fund formation processes, including liaising with administrators, custodians, and legal advisors
- Prepare documentation for onboarding, subscription agreements, and compliance checks
Requirements
- Minimum 2 years of legal secretary experience in private wealth, fund structuring, corporate services, or financial regulatory environments
- Strong understanding of fund setup, corporate structuring, and UAE regulatory frameworks
- Excellent drafting, organizational, and document management skills
- Ability to handle confidential information with discretion
- Strong communication skills and ability to coordinate with senior stakeholders
- Proficiency in MS Office and legal document management systems
Full Job Posting
About the Role
- We are seeking a highly organized and detail oriented Executive Assistant / Legal Assistant with strong experience in private wealth, fund structuring, and corporate regulatory compliance.
- The ideal candidate will have a minimum of 6 years of legal experience, with hands on exposure to fund setup, corporate structuring, and the full suite of UAE regulatory requirements.
- This role supports senior leadership and the legal function by managing documentation, coordinating regulatory filings, preparing legal drafts, and ensuring smooth administrative and compliance operations.
Key Responsibilities
- Provide high level executive assistance to senior management, including calendar management, meeting coordination, and preparation of agendas and minutes.
- Handle confidential documents, correspondence, and communication with discretion and professionalism.
- Coordinate internal and external meetings, travel arrangements, and stakeholder communications.
- Assist in the setup and administration of private funds, including preparation of documentation, regulatory submissions, and coordination with service providers.
- Support corporate structuring activities, including incorporation, amendments, resolutions, and maintenance of statutory records.
- Draft, review, and organize legal documents such as NDAs, board resolutions, shareholder documents, service agreements, and compliance forms.
- Maintain corporate registers, KYC files, and governance documentation in accordance with UAE regulatory requirements.
- Support the preparation and submission of filings with regulators (e.g., DIFC, ADGM, VARA, SCA, Central Bank, DED, Free Zones).
- Assist with compliance monitoring, AML/KYC documentation, and ongoing regulatory obligations for private wealth and fund structures.
- Track regulatory deadlines, license renewals, and reporting requirements to ensure full compliance.
- Assist with fund formation processes, including liaising with administrators, custodians, and legal advisors.
- Prepare documentation for onboarding, subscription agreements, and compliance checks.
Requirements
- Minimum 2 years of legal secretary experience in private wealth, fund structuring, corporate services, or financial regulatory environments.
- Strong understanding of fund setup, corporate structuring, and UAE regulatory frameworks.
- Excellent drafting, organizational, and document management skills.
- Ability to handle confidential information with discretion.
- Strong communication skills and ability to coordinate with senior stakeholders.
- Proficiency in MS Office and legal document management systems.
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