oracle
Executive Assistant
University of Kalba
Kalbā, UAE
Full-time
Mid · 2+ years experience
Onsite
Discovered 3 weeks ago
Microsoft Office
Free
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Responsibilities
- Manage the Chancellor’s calendar, appointments, and meeting schedules.
- Prepare official correspondence, reports, memoranda, and documentation.
- Screen and prioritize phone calls, emails, and requests directed to the Chancellor.
- Prepare presentations, briefing materials, and meeting packages.
- Organize and coordinate internal and external meetings, visits, and events.
- Prepare meeting agendas, record minutes, and follow up on action items.
- Ensure all meeting materials and logistics are well-prepared in advance.
- Serve as the main point of contact between the Chancellor’s Office and other departments.
- Maintain professional communication with internal stakeholders and external partners.
- Convey instructions, decisions, and updates from the Chancellor to relevant parties.
- Coordinate travel arrangements, bookings, and itineraries for the Chancellor.
- Track, follow up, and complete administrative tasks and required approvals.
- Maintain confidential and organized filing systems (electronic and physical).
- Handle sensitive information with strict confidentiality and discretion.
- Maintain a high level of professionalism, diplomacy, and organizational awareness.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- 2–5 years of experience as an Executive Assistant or in a similar administrative role.
- Strong proficiency in Microsoft Office Suite.
- Excellent command of written and spoken English (Arabic is a plus).
- Experience in working in fast-paced or executive environments.
- Required Skills:
- Strong organizational and time management skills.
- Excellent interpersonal and communication abilities.
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