Executive Assistant Internship

Overview

Key ResponsibilitiesExecutive Support (60%)

• Calendar & Schedule Management: Expertly manage the CEO's complex and dynamic calendar, including scheduling internal and external meetings, appointments, and travel arrangements
• Communication Liaison: Act as a primary point of contact, screening and prioritizing incoming calls and emails. Draft and format professional correspondence, presentations, and reports
• Meeting Preparation: Prepare agendas, gather necessary materials, and take minutes. Ensure the CEO is fully prepared for all engagements
• Travel Coordination: Handle all aspects of business and occasional personal travel, including detailed itineraries and expense reporting
• Office Management: Maintain an organized and efficient workspace. Order supplies and manage vendor relationships as needed
• Personal Assistance: Provide discreet and efficient personal support, including managing personal appointments, errands, and other requests to optimize the CEO's time

Intern Program Coordination (40%)

• Recruitment & Onboarding: Assist in recruiting unpaid interns, scheduling interviews, and preparing offer letters. Facilitate smooth onboarding with necessary resources and access
• Daily Supervision & Task Allocation: Oversee daily tasks and projects, ensuring interns receive clear instructions, guidance, and timely feedback
• Mentorship & Development: Act as a primary mentor, fostering a positive learning environment and identifying opportunities for skill development
• Performance Monitoring: Monitor intern performance and engagement, providing constructive feedback and progress reports to the CEO
• Project Management: Assign and track intern-led projects, ensuring completion within established timelines
• Program Improvement: Collaborate with the CEO to continually refine and improve the intern program structure

Qualifications

• Bachelor's degree preferred or equivalent practical experience
• 3–5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior-level executives
• Proven experience in high-level organization, calendar management, and travel coordination
• Exceptional written and verbal communication skills with keen attention to detail
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and productivity tools
• Ability to handle sensitive information with utmost discretion and confidentiality
• Proactive problem-solver with strong decision-making abilities
• Ability to multitask, prioritize effectively, and manage time efficiently
• Positive attitude, strong work ethic, and genuine interest in fostering emerging talent
• Prior experience in fitness, wellness, or startup industry is a plus

Work Arrangement

• Remote with flexibility
• UAE-based candidates only
• On-site attendance required for event days
• Travel may be required as needed

Why Join Fortitude Fitness Series?

• A pivotal role in a growing and impactful fitness brand
• Work closely with and learn directly from the CEO
• Dynamic, supportive, and entrepreneurial work environment
• Significantly contribute to both executive efficiency and talent development
• Ready to apply?
• Submit your resume and a cover letter detailing your experience and why you're the ideal candidate for this dual-focused role.