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Executive Assistant
Ignatiuz
Indore, IND
Full-time
Entry · 1+ years experience
Onsite
Discovered 3 weeks ago
Microsoft 365SmartsheetMonday.comHubSpotCRMMicrosoft Teams
Free
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Key Skills for This Role
Microsoft 365SmartsheetMonday.comHubSpotCRMMicrosoft Teams
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Job Responsibilities
- Support leadership with calendar management, scheduling, meeting coordination, and follow-ups
- Coordinate internal and external communication across teams, clients, partners, and stakeholders
- Prepare meeting agendas, notes, trackers, reports, and action items
- Maintain and update task boards or project trackers using tools like Smartsheet, Monday.com, or Microsoft Teams
- Facilitate daily and weekly follow-ups with project stakeholders to ensure timely progress and closure of pending items
- Assist in coordinating conferences, webinars, speaking engagements, outreach campaigns, and operational activities
- Support outreach tracking, CRM updates, reporting, and communication management
- Maintain organized documentation, records, SOPs, and operational trackers
- Collaborate with internal teams to ensure timely execution of projects and initiatives
- Coordinate activities across multiple states and regions while managing different time zones and scheduling requirements effectively.
Requirements
- 1–2 years of experience in Executive Assistant, Operations, Coordination, Administrative Support, or similar roles
- Excellent organizational and time management skills
- Strong written and verbal communication skills, especially for summarising updates, preparing reports, and professional stakeholder communication
- High attention to detail and ability to manage deadlines effectively
- Ability to manage multiple priorities in a fast-paced work environment
- Strong coordination, follow-up, and stakeholder management skills
- Ability to work independently with minimal supervision
- Professional, proactive, and execution-focused work approach
- Strong command over Microsoft 365 (Word, Excel, Outlook, Teams)
- Experience with tools like Smartsheet, Monday.com, HubSpot, or similar workflow/CRM platforms is preferred
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